Sales Administrator

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To support the regional sales team and provide an important link between the managers and their clients by processing all sales-related paperwork, fielding queries and arranging appointments to visit new and established customers.

Responsibilities

Sales Administration

• Input / capture pricing into the system (applicable to wholesale).
• Address customer telephonic queries and channel complaints to the appropriate individual.
• Follow up with the call centre when necessary.
• Compile the 6 weekly cycle briefs per region for Sales Teams and Managers
• Boardroom bookings to assist ASMs when cycle meetings are done 6 weekly.
• Sales reporting of data (Graphs) for presentations for cycle meetings.
• To ensure all launch packs for staff cycle meetings for all principals are printed and presented at cycle meetings and launch dates.
• Maintain electronic and paper-based customer records and information.
• Compile weekly feedback by principle for Regional Sales Managers / Regional Divisional Sales Managers.
• Compile monthly cycle reports.
• Prepare monthly expense claims.
• Monthly budget management – scrutinize reports and reverse relevant charges to correct cost center, and extract cost detail on request.
• Create PO and reconcile expenses.
• New Vendor Application Workflows to be submitted to finance for loading and also track the application.
• Communicate via individual / bulk sms’s to field staff – contact field staff for relevant information required by principals.
• Promotion Feedback : Compile Information of stock on hand in store before and after promotional date.
• Principal product launch + promotional communication to be set up at venues and coordinate launch.
• Staff Debtors : To ensure all staff who have expenses submit timeously and ensure monthly that all staff accounts are up to date.
• Daily feedback on deadlines set out by line manager in conjunction with principal requirement.
• Manage Point of Sale (POS) Register, to ensure there is a record of what POS has been taken by staff and where it is been used.
• Manage Coupon Register process : ensure correct record keeping is maintained (i.e. : when handing out coupons a record is kept by how many, who and which store will need).
• Registers to be submitted to principal monthly.
• Inform relevant sales employee of shortdated stock at depots and in alliance with principals.
• Stack card billing to be sent to finance and ensure money is credited to cost center.
• Order Placements - stationery / bags / uplifts / seals. To ensure stationery levels are also at a level so that there are no issues when required.
• Uplift Books - keep records of books distributed to the ASMs and Field Marketers.
• Monthly Accruals to be sent to VTM finance manager to be captured against late invoices or purchase orders in the vector system.
• Supplying Admin manager with relevant information required for monthly reporting.

Maintaining VTM Assets

o Cell Phones.

o IT Equipment.

o Boot Boxes.

o Trade Files.

o Handheld Technology.

HR Administration and Support

Team Coordination and Self-Management

KPI’s

Key Relationships

Internal

External

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

Skills and Competencies

Behaviour Standard s

Knowledge

Skills

Attributes

We look forward to hearing from you!

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