Marketing Coordinator

Overview

We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus.

Base pay range $1,100.00 / yr - $1,500.00 / yr

Responsibilities

• Administrative & Operational Support : Expertly manage and triage the Founder3s inbox, categorizing, routing, and escalating issues as necessary
• Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
• Maintain and update databases (press lists, vendor lists, etc.)
• Oversee computer and equipment maintenance, management, and procurement
• Manage office including ordering supplies and coordinating maintenance
• Arrange travel, accommodations, itineraries, and related correspondence
• Create and execute detailed expense reports for business trips
• Client & Business Development Support : Triage and respond to inbound inquiries from potential clients
• Maintain the CRM and ensure accurate daily updates
• Assist in organizing and participating in business development activities
• Send welcome packages to new clients
• Communications & Marketing Support : Support in updating website and social content created by the team
• Manage and assist online entries for awards
• Reach out to journalists and send press releases
• Research contacts for journalists, events, and other outlets in the best interests of Wedge
• Support founders in press or event initiatives as required
• Assist the Founder in managing the content calendar for social media
• Help coordinate and execute in-house projects such as holiday gifts and events
• Research speaking engagements for the founders
• Research opportunities for new business, including contact information for potential partners
• HR & Finance Support : Maintain the payroll system, including onboarding / offboarding employees, updating salaries, and managing group insurance plans
• Draft contracts for employees and freelancers
• Manage sick leave protocols and communications
• Support recruitment processes, including triaging candidate applications
• Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
• Process and manage accounts payable and receivable
• Perform weekly bookkeeping reconciliations

Qualifications

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply!

Benefits

Seniority level

Employment type

Job function

Industries

Note : This description focuses on the role responsibilities, qualifications, and benefits for the Executive Assistant position. The content has been reformatted for clarity and compliance with plain HTML requirements.

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