Qualifications, Experience and Skills
Bachelors Degree in Business, Accounting, Materials Management or similar field.
Working knowledge of project management principles and supply chain systems.
Analytical Skills
Excellent Networking Skills.
SAP One experience
Excellent MS Office skills Excel at Advanced level
Excellent knowledge and experience of administrative processes
Excellent communication, interpersonal, team and organizational skills
Demonstrate a high degree of integrity and discretion
Responsive team player with the interest to take initiative and work in a fast-paced environment
8 Years Experience in a similar working environment
Key Responsibilities
Supplier & Contract Management
- Approve motivations for contracts and present motivations to Top Management for approval
- Lead contract negotiations regarding non-strategic suppliers contract award and make recommendations to contract
- Negotiate contracts with strategic suppliers
- Administers contracts for vendor performance / compliance within established limits
- Ensure compliance with a wide variety of purchasing policies, procedures, work instructions and / or monitoring purchasing process
- Build and maintain strong supplier relationships to ensure continuity of supply.
- Monitor supplier performance, quality, delivery, and compliance.
- Resolve supplier disputes, non-conformances, or delivery issues promptly.
- Conduct regular supplier reviews and maintain approved supplier lists.
Procurement & Sourcing
Oversee the total enquiry tender processPro-actively identify supply risks and develop mitigating strategiesEnsure the uninterrupted supply of goods and services through ensuring the availability of a capable supply marketIdentify, evaluate, and select suppliers based on quality, cost, reliability, and capacity.Recommend vendors, conduct bid meetings, etc., for the purpose of securing items and / or services within budget and in compliance with PPPFMA regulatory requirements and BBBEE compliance.Directs all functions related to the purchase of equipment, supplies and services for the purpose of ensuring complianceMaintains purchasing information, files and records (e.g. requests for proposal, purchase orders, vender files) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.Process purchasing related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc) for the purpose of updating and distributing information, authorising for action and / or complying with established accounting practices.Manages assigned staff (e.g. employee concerns / problems, directing work, training, disciplining, performance appraisals) for the purpose of ensuring work assignments are complete and within department objectives.Strategic procurement management
Develop and maintain procurement and contract management strategies, policies, procedures, work instructions and practicesEnsure the assessment of supplier capability prior to awarding contracts.Develop and implement strategies to achieve group SMME and BEE targets and ensure that these targets are metProcess Improvement & Reporting
Develop and improve procurement workflows, systems, and controls.Prepare and present procurement reports, KPIs, and spend analyses to management.Drive digital procurement initiatives (Automation, vendor portals).Management Reports monthly, quarterly and yearly.Compliance & Risk Management
Ensure all purchasing activities comply with company policies, PFMA / PPPFMA, andregulatory requirements.Maintain accurate procurement documentation and audit trails.Identify procurement risks and implement mitigation strategies.Leadership
Establish, guide, direct and oversee the Department aligned with overall strategy and objectivesIdentify and timeously address problems and opportunities central to business successPlan, select, develop and maintain suitable manpower capabilities for the DepartmentDevelop and maintain a high-performance team and ethical procurement cultureEstablish and maintain relationships with stakeholdersEnsure compliance with relevant legal and statutory requirements, meet principles of soundcorporate governance and internationally accepted environmental, health, safety and quality standardsDistinguish between neglect / negligence of job duties and poor performance due to training needs and deal with same in accordance with the companys disciplinary procedures