Marketing / Sales Coordinator

Key Responsibilities :

1. Existing GPs

Maintain and update existing generic proposals as requested.

Implement changes promptly and accurately to ensure materials are current.

2. New Client Sales Proposals

Manage the creation and development of sales presentations and proposals for both direct clients and media agencies.

Oversee the sales process for new business opportunities with both direct clients and media agencies.

3. Live Campaigns / Post Campaigns

Facilitate the proof of flighting process.

Prepare and maintain site bibles for active campaigns.

4. Trade Marketing

Collaborate with the sales team to compile trade marketing initiatives.

Prepare marketing materials, organize client and team events, send invitations, manage client gifting, and maintain client birthday lists.

5. Digital Marketing

Manage and maintain the company's social media channels.

6. Housekeeping Duties

Daily :

Update Teams Status Report with incoming information.

Update Teams Job Card when Proof of Flight (POF) is received.

Create new contracts (RA & PQ).

Prepare bespoke sales proposals.

Send reminders for outstanding POFs.

Conduct daily catch-ups with QR.

Weekly :

Follow up on outstanding paperwork such as POs and CIs.

Send reminders for outstanding POFs.

Update CT and JHB birthday lists.

Monthly :

Prepare and submit DOOH reports before the 7th of each month to the relevant salesperson.

Distribute POF site bibles to clients and agencies requesting monthly updates.

Requirements :

Proven experience in marketing coordination or related roles.

Strong organizational and multitasking abilities.

Excellent communication skills.

Proficiency in Microsoft Office Suite and digital marketing platforms.

Attention to detail and ability to work independently.