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Office Manager

Office Manager

SPC Management Service SolutionsCape Town, Western Cape, South Africa
30+ days ago
Job description

Introduction

Location : Sandton

Reports to : CFO, CEO and COO

Position Overview

We are seeking an experienced and highly organized Office Manager to provide comprehensive administrative and operational support to the CFO, CEO, and COO. The role requires a proactive detail-oriented individual who can manage day-to-day office operations, oversee support staff, and ensure the smooth running of the office environment. The Office Manager will also act as the company’s Health and Safety Representative and handle basic company secretarial duties.

Key Responsibilities

Executive Support & Office Operations

  • Provide administrative support and run errands for the CFO, CEO and COO.
  • Manage the smooth day-to-day functioning of the office.
  • Stand in for reception during lunch breaks and ensure clients and visitors are welcomed professionally.
  • Oversee the office cleaner and ensure hygiene and housekeeping standards are maintained.

Procurement & Supplies

  • Manage procurement of office supplies—including stationery, fax paper and consumables.
  • Handle supplier relationships, obtain quotes and ensure cost-effective purchasing.

    • Staff & Office Culture

  • Manage the office birthday list and assist with arranging celebrations.
  • Coordinate catering and refreshments for Friday afternoon staff functions and other office events.

    • Health & Safety & Compliance

  • Act as the Health and Safety Representative for the office.
  • Liaise with the fire drill company and ensure compliance with health and safety regulations.
  • Keep health and safety records and conduct routine checks.

    • Administration & Secretarial Duties

  • Maintain filing systems (physical and electronic) and handle faxing, scanning and general admin tasks.
  • Update office rosters and staff lists.
  • Manage company registration documentation and handle secretarial compliance duties.

    • Requirements

  • Proven experience as an Office Manager, Administrative Manager or similar role.
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  • Good working knowledge of office management systems and procedures.
  • Strong communication and interpersonal skills.
  • Ability to maintain professionalism when dealing with executives, staff and clients.
  • Knowledge of health and safety practices is an advantage.
  • Reliable, trustworthy and able to work independently.

    • Personal Attributes

  • Proactive and resourceful.
  • Professional with a friendly and approachable manner.
  • Attention to detail and problem-solving skills.
  • Flexible and willing to assist with a wide range of tasks.

    • Please email CV and package requirements to

    Required Experience : IC

    Key Skills

    Office Manager Experience, Microsoft Office, Management Experience, QuickBooks, Accounting, Office Experience, Dental Office Experience, Payroll, Administrative Experience, Eaglesoft, Human Resources, Bookkeeping

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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    Office Manager • Cape Town, Western Cape, South Africa