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Debtors / Creditors & Admin Clerk

Debtors / Creditors & Admin Clerk

The HR CompanyBallito, South Africa
1 day ago
Job description

Key Responsibilities :

Debtors Management :

  • Capture, reconcile, and maintain customer accounts on the accounting system.
  • Prepare and issue customer invoices, credit notes, and statements accurately and timeously.
  • Perform monthly debtor reconciliations and follow up on outstanding balances.
  • Maintain a debtor ageing analysis and provide weekly reports to management.
  • Liaise with clients regarding payments, queries, and supporting documentation.
  • Ensure all revenue and receipts are correctly allocated in the general ledger.

Creditors Management :

  • Process supplier invoices, ensuring correct coding, approvals, and supporting documents.
  • Reconcile supplier statements and resolve any discrepancies.
  • Prepare payment batches and ensure all creditors are paid in line with company policy.
  • Maintain up-to-date creditor ageing reports and assist in cash flow planning.
  • Verify and process staff reimbursements and petty cash claims.

    • Administrative & Support Duties :

  • Assist with filing, document control, and record keeping (both electronic and physical).
  • Support month-end closing procedures with reconciliations and journals.
  • Maintain vendor and customer master data records.
  • Assist with internal and external audit preparation and queries.

    • Minimum Requirements :

  • Grade 12 (Matric) essential.
  • Diploma or Certificate in Accounting / Bookkeeping / Finance preferred.
  • 23 years experience in a similar role (hospitality, property, or service industry advantageous).
  • Sound knowledge of debtors and creditors functions.
  • Proficiency in MS Excel and accounting software (e.g. Sage, Pastel, or similar).
  • Strong numerical accuracy and attention to detail.

    • Skills & Competencies :

  • Excellent organisational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Integrity and discretion in handling confidential information.
  • Proactive problem-solving and teamwork orientation.
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    Admin Clerk • Ballito, South Africa