Administration Assistant
SanlamSandton, Gauteng, South Africa6 hours ago
Job descriptionArranging office functions / team buildings and meetings. Assisting with co-ordination of Townhalls and or Staff or Broker events Assist with internal marketing initiatives where required Help manage relationships with marketing agencies and vendors Help create training materials for the department Support the creation and distribution of marketing materials Monthly budget reconciliation Loading of invoices and making payments through the JDE system Monitor project budgets and resource allocationAssist in preparing and monitoring departmental budgets Process and track expenses, including credit card reconciliations Manage invoice processing and payment approvals General adhoc tasks Ordering of stationery and any additional items required by the contact center Office Health and Safety Support on IT matters Create and maintain project timelines, task lists, and status reports Coordinate cross-functional teams and facilitate communication Liaise with the Finance department on budget-related matters Assist in onboarding new team members 3-5 years of experience as an assistant or in a similar role Basic understanding of marketing concepts Ability to handle confidential information with discretion Proactive problem-solving skills and attention to detail Flexibility to adapt to changing priorities and work under pressure Experience in event planning and coordination Basic financial acumen and budgeting skills Administrative related experience RE 5 advantageous Being resilient - Contributing independently Collaborates - Contributing independently Cultivates innovation - Contributing independently Customer focus - Contributing independently Drives results - Contributing independently
What will you do?
We have an exciting for an Administrative Assistant within Santam Specialist Solutions.
What will make you successful in this role?
Executive Support :
- Travel and Expense arrangements.
- Assisting with travel and accommodation
- Follow up on claim / payment queries when needed.
- Forging strong relationships with internal staff and managers.
- General diary management
- Prepare briefing materials for meetings and appointments
- Draft, proofread, and edit correspondence, reports, and presentations
- Handle confidential information with utmost discretion
- Prepare project documentation and presentations for stakeholders
Internal Marketing Initiatives and Campaigns
Financial Management
Office Management
Team Support and Communication
Qualifications & Experience
Core Competencies
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Administration Assistant • Sandton, Gauteng, South Africa
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