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Financial Administrator : Accounts Payable
National Home Builders Registration CouncilZA26 days ago
Job descriptionProcess all documentation according to company policies and procedures within specified set time frames to ensure compliance Manage the filing, storage and security of documents Ensure compliance with the PFMA, GRAP and Treasury Regulations Report all financial irregularities Obtain invoices from the Supplier and travel desk Sort and distribute invoices to Business Units Sort the documentation upon receipt and confirm their completeness Follow up PO’s and Receipts from Business Units Conduct manual check of invoices against Purchase Orders and Receipts Accurately capture invoices on ERP system Ensure all invoices are authorised Ensure all invoices are VAT compliant Cancel and un-match invoices with shortfalls Return invoice with shortfalls back to Business Units to raise Requisitions for the shortfalls Follow up with Business Units on the progress of the shortfall invoices Payments of matched invoices on ERP Payments of Suppliers on Online Banking Clearance of manual payments Sending Remittance Advices to Suppliers after completion of the payment run Follow up with internal Stakeholders to ensure that no penalties and interest are incurred for late payment Obtain monthly statements from the suppliers Accurately prepare monthly reconciliations of Creditors Accounts Statements against the A / P Age Analysis Monitor long outstanding invoices / reconciling items on the Supplier’s Reconciliation Investigate and follow up all outstanding invoices Create files for new Suppliers File Payment documents alphabetically on a weekly basis Archive documents on time after the Audit Scan invoices daily on the ERP system Batch, scan and link documents for record purposes Process all documentation according to company policies and procedures; document control principles within specified set time frames Manage the filing, storage and security of documents Handle accounts related queries from Suppliers and Provinces Attend to internal queries Ensure that Business Units comply with finance policies and procedures Build relationships with internal Stakeholders Provide team members, Business Units and external Stakeholders with assistance as and when required and within area of competence to assist in the achievement of team objectives Maintain internal and external relations, including interface with external Service Providers responsible to ensure organisational needs are met Matric / Grade 12 Certificate Minimum of a National Diploma (NQF6 ) in Finance Minimum of three (3) years’ work experience in Accounts Payable Accounting / Financial Services jobs
Job title : Financial Administrator : Accounts Payable
Job Location : Gauteng,
Deadline : October 02, 2025
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The Individual will primarily be responsible for, but not limited to the following :
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Financial Administrator • ZA
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