Property Sales Administrator

A growing and dynamic property company based in Mowbray is looking to appoint a Property Sales Administrator to support their sales function. This role requires a detail-oriented, organised individual with experience in property transactions and excellent administrative skills. You’ll play a key role in ensuring the smooth coordination of property sales, compliance processes, and communication with all stakeholders.

Minimum Requirements :

Matric with relevant tertiary qualification in Property or Legal

Minimum 3 years’ experience in property sales administration

Knowledge of second-hand property and off-plan sales processes

Strong understanding of FICA compliance and property documentation

Proficient in MS Office and property-related systems (e.g. WinDeed, CCMA)

Key Responsibilities :

Coordinate all administrative aspects of second-hand and off-plan property sales

Draft and manage sales agreements and standard mandates

Monitor reservations and track conditions of sale from inception to handover

Collect, verify and manage FICA documentation for all parties (developers, sellers, buyers)

Liaise with bond originators, transfer attorneys, and brokers to ensure smooth transactions

Compile and manage OTPs for non-development properties

Ensure timely and accurate reporting on sales progress and commissions

Maintain strong relationships with stakeholders for up-to-date feedback and updates

Handle compliance-related billing and work closely with the rental team for handovers

Prepare appropriate gifts for handovers and manage the gifting schedule

Keep accurate sales records and assist with audits as needed

Conduct research and information gathering via CCMA / WinDeed

Assist in the preparation of marketing materials, brochures and signage

Provide general administrative support to the wider sales and rentals team as required