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Administration Officer : Filing Administration

South African Department of Correctional ServicesZA

13 hours ago

Job description

Job title : Administration Officer : Filing Administration

Job Location : Gauteng,

Deadline : October 14, 2025

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REQUIREMENTS :

Recognised national diploma / degree in Public Administration / Public Management / Office Administration or equivalent. 2-3 years’ experience in records management. Computer literate. Valid driver’s licence.

DUTIES :

Administer document management, filing and record keeping. Maintain an organized and up-to-date filing system (both physical and electronic). File correspondence, reports, records, and other documents systematically for easy retrieval.

Ensure compliance with document retention and disposal policies. Keep accurate records of incoming and outgoing mail and documents.

Maintain registers such as asset registers, leave registers and meeting minutes. Handle confidential information with discretion. Archive old records in accordance with policy. Retrieve files promptly upon request.

Support daily administrative operations including photocopying, scanning and printing. Manage office supplies and ensure availability of stationery and equipment.

Assist with data entry and updating databases and contact lists.

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