Procurement Administrator

Procurement Administrator (Cape Town)

Are you detail-driven highly organised and eager to play a key role in supporting world-class projects

Were looking for a Procurement Administrator to provide high-level administrative support to our Procurement & Logistics team and Procurement Manager.

This role is all about precision teamwork and problem-solving. From preparing accurate costing sheets and quotes to liaising with suppliers tracking orders and keeping project records up to date. If you thrive in a fast-paced detail-oriented environment and enjoy being the backbone of smooth operations this could be the perfect role for you.

Key Responsibilities

As a Procurement Administrator you will :

Manage the Costing Function including preparing costing sheets quotes and orders.

Set up accurate project costing sheets in line with new project requirements working with Project Managers to resolve queries.

Prepare accurate Client Quotes and assist the Procurement Coordinator by flagging special project requirements.

Liaise with manufacturers and suppliers to request information quotes prices and invoices.

Assist the Procurement Coordinator & P&L Manager with mark-up structures and supplier pricelists.

Carry out Project Orders Reconciliation .

Request tax invoices for Finance to process payments.

Attend supplier and client meetings with Project Managers and provide meeting minutes.

Prepare quotation requests conduct cost comparisons and source alternatives.

Support staff with administrative tasks as required.

Prepare new purchase orders and supplier invoice requests for Finance.

Assist with building and maintaining a standardised supplier pricing database and cost comparison tools.

Accurately prepare project delivery schedules based on order confirmations and supplier lead times.

Review PM project registers for administrative errors prior to costing commencement.

Review project order frameworks and supplier locations in preparation for client quotes.

Assist in reviewing final client quotes and the Interior Cost Summary (ICS) prior to client issue.

Help develop support tools for PMs (e.g. draft mails detailing ICS balances for supplier / client liaison).

Support with order requests project expense checks monthly reconciliations and closing disbursements.

Build strong relationships with local and international suppliers helping to establish trade cost standards.

Assist with compiling project cost estimates.

Essential Skills & Criteria

Were looking for someone who brings :

34 years experience in a similar role (procurement / logistics / finance).

Grade 12 qualification (tertiary qualification in Procurement / Logistics or Finance advantageous).

Exceptional accuracy and attention to detail .

Proficiency in Microsoft Office Suite .

Strong written and spoken English communication skills (spelling grammar proofreading).

Discretion and ability to handle confidential information .

Excellent organisational skills and the ability to prioritise under pressure.

A proactive independent and solutions-oriented mindset.

Strong relationship-building skills and team spirit.

Willingness to occasionally work additional hours including weekends.

A high degree of professionalism at all times.

Behavioural Criteria

Flexible and adaptable attitude.

Strong sense of responsibility and accountability.

Efficient resourceful and able to work SMART.

Professional calm and composed under pressure.

If youre organised analytical and ready to be part of a dynamic team delivering exceptional projects wed love to hear from you.

Apply now and take the next step in your procurement career...

Required Experience :

Unclear Seniority

Key Skills

Editorial,Endpoint Security,Access Control System,Healthcare,Front Office Management,Front Office

Employment Type : Full-Time

Experience : years

Vacancy : 1