Senior Accountant

Ensure that the Debtors and invoicing clerks are meeting the requirements of their job descriptionsEnsure ALL Invoicing is complete every monthReview P&L before sending it to the business development teamInvoicing : Invoice projects according to approved SO and client deposits paid (daily)Invoice according to Job Cards to account for over runs on jobsEnsure invoices are issued in the correct periodEnsure invoices are processed with the correct accounting requirementsProcess credit notes when requested and return stock to inventoryProvide monthly reporting on credit notes processedSync inventory system with accounting system to upload invoices to be issued to clientsEdit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clientsUpdate online tracker with COS per Job as well as calculate GP% on hardware per JobRaise invoices on the content tracker (Daily / weekly / monthly)Ensure P&L allocations are correctEnsure all automated billing / imports for monthly operational fees are billed accurately and in the correct period.Ensure all Business development trackers agrees to actual figures for the monthSend profit & loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.Accountant for monthly revenue journals.Follow up with Business Development Executive when new invoices are due.Cost Tracking and costing : Ensure the Service fee tracker is up to date with latest pricingMonthly Actual vs Budget & variance reportAnnually calculate all departments labor costs to ensure our pricing is accurateAnnually calculate all relevant department mileage costs to ensure our pricing is accurateControl Cost of Goods Sold figures : Ensure that invoices correspond to the SO in terms of values and stock itemsEnsure that correct stock is booked out on projectsEnsure that projects are recorded in the correct periodEnsure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.Ensure that projects are processed with the correct cost of sales figures and synchronized to XEROAssign COS Journals from DEAR to projects in XEROPrepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XEROOverseeing timing of month end stock movementCost of sale to be captured in the correct periodStock to be received in the correct periodProject costing : Liase with Project Manager / Admin to determine over / under on all projectsInvestigate overs & request client to be billed if needs beDaily Project Tray Processing : Process invoices according to approved quotes / SOs receivedEnsure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centreRecord billing procedure on printed SOs for Project TrayChange status of approved quotes on DEAR & SharePointProcess deposit invoices and follow up on deposit paymentsKeeping record of deposit invoices (deposit tracker)Send schedule to Business Development Executives weeklyTop up petty cash as and when requestedAll payment runs are done weeklyMake urgent payments & send POPImport bank account (OFX) from FNB into XeroProcess monthly debit order runSubmit / process Forex payments & receiptsAuditors : Assist CFO with annual Audit preparation and external auditor queriesAdhoc duties as requested by CFO or CEOQuoting / Invoicing : Scan PT when received to ensure all accepted quotes were processedApprove credit notes raised by the debtors teamReporting : Ensure records up to trail balance are accurate and completeFinancial compliance : Ensure all the latest company document are saved on SharePointSubmission of WCA & PEASA annuallySubmission of CIPC AnnuallyAnnual EE Reporting (EEA2 & EEA4)Ensure Workforce Profile is up to date export monthlyPayroll & Payroll Submissions (UIF & PAYE SARS & DOL) : Load payroll for approval in SimplepaySubmit employee taxes to SARS (EMP & )Submit UIF to DOLBEE : Ensure that strategy is in place to achieve required levelLiase with consultants & provided necessary informationInsurance : Full insurance functionAdhoc : Deal with any issues from any department that pops up that you can assist with

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