Accounts and Office administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Accounts and Office administrator
Stipend: R5,500

Location: Johannesburg (Bruma)

POSITION INFO:
About the role
The Accounts and Office Administrator provides comprehensive support to the Finance Manager and the office, ensuring smooth financial operations, accurate record-keeping, and efficient administrative processes. This role combines accounting, office management, and contract administration responsibilities.

Responsibilities
Assist Finance Manager with following tasks

• Bank PaymentsPetrol top ups - on demand.Data and airtime top ups - on demand.Ad-hoc payments - Travel allowances, Accommodation etc.bank queries.
• Finance in XERORaise invoices in debtors and collect.Raise bills in creditors and pay.Process bank statement into cash book.GL Reconciliations.
• Liaise with accountantsDebtors file.Creditors file.deal with queries.
• DEXT Applicationsfiling petrol and credit card slips.Email queries.various.
• Management assistancedocuments.customer care.ad-hoc.

Recons with Payroll on P&L (PSIBER)

• Leave.
• Staff advances.

Compile and review all Company's Contracts

• Maintaining and filing.
• SLA's.
• NDA's.
• Policy Updates.
• Assisting HR with Employment Contracts – updating contracts and uploading it onto HR System.
• Company Support.
• Handovers and sim swaps.
• Month-end T-NET Report.
• Maintaining Masterfile.
• Ensure all records have been captures and maintained on HR System.

Managing and maintaining Insurance for all Vehicle, Devices, and Laptops

• Claims for loss and damage.
• Updates on Assets.
• Weekly updates.
• Maintaining Masterfile.
• Ensure all records have been captures and maintained on HR System.
• Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Qualification in Bookkeeping or equivalent.
• Valid Drivers License and access to a car.
• Efficient in MS Office.

Behavioural Requirements

• Must be able to motivate and bring out the best in the employees.
• Must be unbiased and objective in the management and advancement of staff.
• Must be able to work independently as well as in a team.
• Must be able to adapt new strategies to react to changing business trends.
• Must consistently maintain a high level of integrity, honesty and reliability.
• Must have exceptional attention to detail, be results and detail driven, and goal orientated.
• Must have excellent organisational, planning, multitasking and administrative skills.
• Must be able to prioritise jobs, perform under pressure and meet deadlines.
• Must be logical, methodical and proficient.
• Must be able to follow instructions.
• Must be able to manage time efficiently and effectively.
• Must be willing to take on new responsibilities and challenges.
• Must have exceptional Customer service skills.
• Must be dressed professionally at all times.
• Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees.
• Must have excellent interpersonal and communication skills.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.