Executive Assistant to the CEOThe Legends Agency • Cape Town, Western Cape, South Africa

Executive Assistant to the CEO

The Legends Agency • Cape Town, Western Cape, South Africa

30+ days ago

Job description

Introduction

An established, forward-thinking organization is seeking a highly skilled and proactive Executive Assistant to the CEO . This pivotal role demands discretion, initiative, and a keen sense of organization. The successful candidate will provide comprehensive secretarial and administrative support to the CEO while managing diverse business functions, including travel, insurance, imports, and events. This is a unique opportunity to support executive-level operations in a dynamic and fast-paced environment .

Duties & Responsibilities

Administrative Support

Manage purchasing authorisation processes from submission to final approval.
Coordinate all travel arrangements, both local and international, including Forex and logistics for trade shows and fairs.
Support the development and enforcement of company-wide administrative practices.
Handle ad hoc personal arrangements on behalf of the CEO.

Secretarial Support

Act as the communication conduit between the CEO and internal / external stakeholders.

Screen and direct calls, emails, visitors, and correspondence.

Maintain confidential files, calendars, and access to critical documents and contracts.

Coordinate and prepare for board and executive meetings, including minute taking and agenda planning.

Prepare presentations and manage CEO expense claims.

Insurance Management

Oversee the company's vehicle insurance portfolio, including claims and policy adjustments.

Manage all corporate insurance policies and marine / transit coverage.

Imports & Forex Management

Handle payments for imports, verify documentation, and coordinate Forex purchasing.

Collaborate with Finance on cash flow projections and FEC bookings.

Reconcile import-related transactions with bank statements bi-weekly.

Event Planning

Planned and executed large-scale internal and external events, including corporate Indabas.

Self-Development

Proactively assess personal strengths and areas for development and take initiative to grow professionally.

Desired Experience & Qualification

Education

Matric (Grade 12)

Diploma in Legal Secretarial, Paralegal, or similar administrative discipline

Experience

Minimum of 5 years relevant experience in a senior executive support role

Skills & Competencies

Strong administrative and organizational skills

Proficient in Microsoft Office Suite

Effective verbal and written communication in English and Afrikaans

Familiarity with import procedures and Forex management

High emotional intelligence and interpersonal sensitivity

Business acumen and sound decision-making ability

Ability to work independently and manage confidential information

Attention to detail and creativity in problem-solving

Additional Requirements

Must maintain clear communication lines across all business levels

Ability to respond promptly and make well-aligned operational decisions

Responsibility for managing the company's credit card

Create a job alert for this search

Executive Assistant • Cape Town, Western Cape, South Africa

Related jobs

Executive Assistant To A Founder — Remote (Cape Town)

Theagencygrowthpartner • WorkFromHome, Western Cape, South Africa

Remote

A dynamic agency in Cape Town is seeking an experienced Executive Assistant to support operations across business, personal, and philanthropic projects. The ideal candidate will manage schedules, ha...Show more

Last updated: 1 day ago • Promoted

Personal Assistant To CEO (half-day)

Faircape • Cape Town, Western Cape, South Africa

Executive Assistant and Office Manager (half-day).This is an exciting opportunity to work directly with the CEO and senior executives, ensuring seamless operations and providing strategic support t...Show more

Last updated: 1 day ago • Promoted

Executive Assistant To Chief Executive Officer

Blok • Cape Town, Western Cape, South Africa

Blok is not just an urban property developer.We are an advocate of urban living and the opportunities it presents, Blok operates through thoughtfully designed product, community and customer experi...Show more

Last updated: 14 days ago • Promoted

Executive Assistant to Chief Executive Officer

Real Hires • WorkFromHome, Western Cape, South Africa

Executive Assistant to Chief Executive Officer.Join Real Hires to apply for the.Executive Assistant to Chief Executive Officer. Flexible (Remote, must overlap with EST hours).Competitive salary + bo...Show more

Last updated: 11 days ago • Promoted

Executive Assistant to CEO | Global Travel & Finances

University of Fort Hare • Cape Town, Western Cape, South Africa

A prominent educational institution in Cape Town is seeking an experienced Executive Assistant to provide comprehensive administrative support to the CEO. The role involves managing travel arrangeme...Show more

Last updated: 14 hours ago • Promoted • New!

Executive Assistant to CEO — Fully Remote & Growth

Lead Generation Group • WorkFromHome, Western Cape, South Africa

Remote

A dynamic organization is looking for an Executive Assistant to the CEO.This fully remote role based in South Africa requires a detail-driven professional with at least 2 years of administrative ex...Show more

Last updated: 3 days ago • Promoted

Executive Assistant to Startup CEO

Assist World • WorkFromHome, Western Cape, South Africa

We are seeking a proactive, tech-savvy, and highly organized Executive Assistant to support a fast-moving startup founder. This is a full-time remote position for someone who thrives in a dynamic, f...Show more

Last updated: 3 days ago • Promoted

Remote Executive Assistant to CEO | EST Hours

Quickteam • Durbanville, Western Cape, South Africa

Remote

A dynamic administrative support firm is seeking a skilled Executive Virtual Assistant to manage the CEO's schedule, handle correspondence, and provide comprehensive administrative support.The idea...Show more

Last updated: 14 hours ago • Promoted • New!

Senior Executive Assistant to Co-Founders

Assist World • WorkFromHome, Western Cape, South Africa

This is a high-accountability, senior-level EA role supporting both Co-Founders.You will manage executive operations, communications, research, investment coordination, and performance rhythms acro...Show more

Last updated: 1 day ago • Promoted

Executive Administrative Assistant to CEO | Property Dev

Langebaan Country Estate • Cape Town, Western Cape, South Africa

A property development company in Langebaan seeks an experienced Administrative Assistant to support its CEO.This role involves managing multiple priorities in a dynamic environment, coordinating p...Show more

Last updated: 14 hours ago • Promoted • New!

Remote Executive Assistant to Senior Leadership Team

Talent Shore • WorkFromHome, Wes-Kaap, South Africa

Remote

A leading provider of packaging solutions is looking for a Remote Executive Assistant to support senior leaders.The role involves high-level administrative support, cross-department coordination, a...Show more

Last updated: 1 day ago • Promoted

Personal Assistant to the Parliamentary Chief Whip - Cape Town

Democratic Alliance • Cape Town, Western Cape, South Africa

Personal Assistant to the Parliamentary Chief Whip - Cape Town.Western Cape, Cape Town Deadline : September 06, 2025 Quick Recommended Links. The successful candidate will be responsible for : .Manag...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant To The Ceo

Emma Of Torre.Ai • WorkFromHome, Western Cape, South Africa

I’m helping Real Hires find a top candidate to join their team full-time for the role of Executive Assistant to the CEO.You’ll amplify a visionary's impact and build global growth systems.Provide y...Show more

Last updated: 3 days ago • Promoted

Remote Executive Assistant to Startup CEO

Assist World • WorkFromHome, Western Cape, South Africa

Remote

A fast-paced startup is seeking a dedicated Executive Assistant to provide remote support to a busy CEO.The ideal candidate will have 3–4 years of experience aiding startup founders, possess excell...Show more

Last updated: 3 days ago • Promoted

Remote Executive Assistant to the C-Suite

Future Forex SA • Durbanville, Western Cape, South Africa

Remote

An established industry player is seeking a smart Executive Assistant to support its C-Suite team.This dynamic role involves managing complex calendars, facilitating effective communication, and as...Show more

Last updated: 14 hours ago • Promoted • New!

Senior Remote Executive Assistant to Global Founders

BYP Network • WorkFromHome, Western Cape, South Africa

Remote

A leading executive support organization is seeking a highly organized Executive Assistant to provide comprehensive administrative support to founders and senior leadership.This fully remote role r...Show more

Last updated: 1 day ago • Promoted

Executive Assistant to the CEO

The Legends Agency • Cape Town, Western Cape, South Africa

An established, forward-thinking organization is seeking a highly skilled and proactive.Executive Assistant to the CEO.This pivotal role demands discretion, initiative, and a keen sense of organiza...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant to CEO - Strategic Partner & Gatekeeper

Blok • Cape Town, Western Cape, South Africa

A leading urban property development firm in Cape Town is seeking an Executive Assistant to the CEO.The ideal candidate will manage complex schedules and support critical projects while maintaining...Show more

Last updated: 14 hours ago • Promoted • New!