Executive Assistant to CEO

KEY PERFORMANCE AREAS

• Manage and prioritize the CEO’s complex calendar, scheduling meetings, appointments, and events while resolving conflicts efficiently and diplomatically.
• Act as the primary point of contact for internal and external stakeholders, including government officials, executive management, senior management, partners, and sector representatives.
• Ensure timely, clear, and effective communication, and or delegate appropriately all correspondence that comes through the CEO’s office.
• Organize all travel logistics, including flights, accommodation, and transportation, ensuring efficiency, cost-effectiveness, and optimization of the CEO’s time.
• Prepare, review, and organize documents, reports, presentations, and other materials for the CEO’s meetings, including board reports and strategic plans.
• Prepare agendas, take minutes, and follow up on CEO meeting action points to ensure accountability and progress.
• Manage both electronic and documents filing systems, as well as taking steps to ensure that the CEO's office is in compliance with all applicable record-keeping requirements.
• Handle sensitive and confidential information with utmost discretion and professionalism in compliance with POPIA and other applicable guidelines.
• Coordinate and support key projects and initiatives driven by the CEO's office, liaise with multiple departments and external partners.
• Provide broad administrative support to ensure the CEO’s office is organized, effective, and aligned with SAMSA’s vision and values.

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