Assistant Operations and Supply chain Manager Port Elizabeth

Job Summary :

Assist in the procurement of goods and services for a manufacturing plant, ensuring cost-effectiveness, quality, and timely delivery. Main responsibilities included developing purchasing strategies, managing supplier relationships, negotiating contracts, and assisting in supervising a team of purchasing staff. Also contributed to inventory management, cost control, and risk mitigation.

Duties and Responsibilities :

• Assist in Developing Purchasing Strategies : Contributed to creating and implementing purchasing policies and strategies aligned with organizational goals and budget.
• Supplier Management : Assisted in identifying, evaluating, and selecting suppliers based on quality, price, and reliability, while maintaining strong relationships with existing vendors.
• Contract Negotiations : Involved in or solely conducted negotiations on contracts, pricing, and delivery terms to secure optimal value.
• Inventory Management : Worked closely with inventory control teams to determine optimal stock levels, reduce waste, and ensure timely material availability.
• Cost Control : Monitored purchasing expenses, identified cost-saving opportunities, and supported management of the purchasing budget.
• Quality Assurance : Ensured that all procured goods and services met required quality standards and specifications.
• Team Supervision : Assisted in supervising and mentoring purchasing staff, delegating tasks, and guiding purchasing processes.
• Risk Management : Identified potential supply chain risks and helped develop mitigation strategies.
• Record Keeping : Maintained accurate and up-to-date records of purchases, contracts, and supplier information.
• Regulatory Compliance : Ensured purchasing activities were compliant with relevant regulations and internal policies.
• Daily Operations Oversight : Oversaw daily departmental operations in the absence or on behalf of the department manager, ensuring efficient workflow and task completion.
• Process Optimization : Identified inefficiencies in operational processes and implemented improvements to enhance productivity and reduce costs.
• Resource Management : Managed personnel, materials, and equipment to maximize resource utilization and minimize waste.
• Quality Control : Implemented and monitored quality control measures to ensure deliverables met required standards.
• Team Building : Planned and facilitated team activities, promoting a collaborative and productive work environment.
• Strategic Planning : Supported the development and execution of operational strategies aligned with broader business objectives.
• Compliance Management : Maintained adherence to company policies, safety regulations, and industry standards.
• Reporting : Prepared and presented performance and progress reports to senior management.
• Cross-Functional Communication : Ensured clear and effective communication with internal departments and stakeholders to support cohesive operations.
• Ad Hoc Duties : Performed additional functions as required, based on the needs of the department or organization.

Key Skills and Competencies :

KPA (Key Performance Indicator) :

Personal Attributes :