HR / Admin Assistant
Sabrina LiWorkFromHome, Eastern Cape, South Africa19 hours ago
Job descriptionNew position available in our South Africa team We value your unique skills and eagerly anticipate your contributions Our culture emphasizes empowerment, trust, and collaborative success Training provided to ensure you have the necessary skills for your role Ideal environment for self-starters with ample opportunities for growth If you're a skilled, independent professional looking for a dynamic role, this position is made for you! Manage calendars, coordinate meetings, and maintain internal documentation across shared drives. Track task deadlines and coordinate with internal teams to ensure timely follow-through on assignments and requests. Organize digital files and maintain recordkeeping protocols to support accuracy and accessibility. Support the onboarding and offboarding process by maintaining checklists, tracking forms, and ensuring timely updates to internal systems. Assist with monitoring timesheet submissions, leave requests, and staff availability tracking. Maintain employee records and directories to support compliance and organizational clarity. Generate regular reports on HR metrics, such as turnover rates, absenteeism, and recruitment pipeline status. Build and manage Monday.com boards to track department workflows, project timelines, and onboarding schedules. Input and manage HR data in systems such as Rippling or Sage, ensuring accuracy and confidentiality. Use Google Workspace, Gmail, and communication tools like Dialpad and WeChat to streamline coordination across departments. Use tools like ChatGPT to draft SOPs, internal messages, and learning content for training initiatives. Identify opportunities to automate recurring tasks and enhance administrative efficiency through AI or low-code tools. Assist with the creation and formatting of internal HR guides, job aids, and other development materials. Act as a liaison between the firm and external stakeholders, delivering clear, professional, and timely communication to enhance relationships, foster trust, and encourage potential client connections. Bachelor's degree in Human Resources, Business Administration, Communications, or a related field is required. 24 years of experience in administrative, HR, or operations support roles, preferably in a professional services environment. Proven experience using project management software (e.g., Monday.com), HRIS platforms (e.g., BambooHR, Sage), and payroll systems. Familiarity with AI tools (e.g., ChatGPT) and a demonstrated ability to apply them for task management, writing, or automation. Experience in drafting and editing learning and development content, SOPs, or onboarding guides. Prior experience serving as a communication liaison for a business or department, regularly interacting with internal and external stakeholders to advance initiatives, track deliverables, and ensure alignment across teams. Strong organizational skills and attention to detail with the ability to manage sensitive information confidentially. A proactive, solutions-oriented mindset with the ability to anticipate needs and independently follow through on tasks. Monthly Compensation : USD $600 $900 (approx. ZAR 10,500 ZAR 16,500), based on experience and qualifications (with a part‑time commitment of 6 hours a week). Full‑time offers will be adjusted accordingly. Holiday Pay : Paid U.S. federal holidays; South African holiday bonuses after 12 months Performance Bonuses : Available based on defined KPIs Remuneration Reviews : Regular compensation reviews to reflect contribution and market trends Growth Opportunities : Involvement in global projects, process optimization, and skills development initiatives Resume / CV : A comprehensive overview of your qualifications and work history. Short Video : You will be required to describe a situation where you used a digital tool such as Monday.com, ChatGPT, or any other platform to improve your workflow or support a team project. Portfolio of Work : If you have experience creating HR or Learning & Development content (e.g., onboarding guides, SOPs, or internal training materials), a portfolio or work samples will be requested for review. Proof of Qualifications : Academic transcripts and / or certificates may be requested during the later stages of the hiring process. Reference Checks : We may request professional references to validate your experience, work ethic, and alignment with our team values. This is a fully remote position based in South Africa. You will be contracted as an independent contractor and are responsible for your own tax compliance with SARS. A 3‑month probationary period applies, during which your performance will be evaluated. We are an equal opportunity employer and welcome applicants from all backgrounds.
Why Should You Become a Part of Our Team?
Join Our Team & Enjoy Great Benefits :
- Competitive salaries and performance bonuses
- Special birthday treats to celebrate you
- Flexible remote work options to support productivity and work-life balance
- Pacific Time operating hours with flexible schedule accommodations
Exciting Opportunity in South Africa :
Comprehensive Training & Growth :
Role Summary :
We are seeking a highly organized and tech-savvy HR / Admin Assistant to provide essential support to our Human Resources and Operations teams within a fast-paced, fully remote legal environment. The ideal candidate brings hands‑on experience with project management tools (such as Monday.com), HRIS and payroll systems, AI‑powered platforms, and has a strong grasp of creating clear, engaging learning and development content. You will play a pivotal role in streamlining workflows, supporting all stages of the employee lifecycle, drafting and maintaining internal documentation and training materials, and leveraging technology to enhance overall operational efficiency. This position is perfect for a proactive professional who enjoys balancing structure and innovation while contributing to the growth and scalability of people operations.
Key Responsibilities :
Administrative & Scheduling Support
HR Process & Records Management
Technology & Workflow Coordination
AI-Driven Communication & Process Optimization
Professional Correspondence & Stakeholder Support
Qualifications :
Compensation Package
Working Hours :
This role requires a part‑time commitment of 6 hours a day. Working hours will be 8 : 00 AM 2 : 30 PM Pacific Daylight Time (5 : 00 PM 11 : 30 PM South African Standard Time). Full‑time offers may be considered for exceptional candidates and working hours are negotiable upon completing the probationary period.
Application Process :
To be considered for this position, you will be asked to submit the following materials at various stages of the recruitment process :
Additional Information
Join our team and contribute to a culture of innovation, support, and operational excellence. We look forward to hearing from you!
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Assistant • WorkFromHome, Eastern Cape, South Africa
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