Property Administrator (Rosebank)

Responsibilities

Debtor Credit Balance : Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Billing Team.

Debtors Management : Maintain accurate records of rental payments and follow up on overdue accounts

Lease Administration

• New Deals : Oversee contract creation, coordinate with brokers and the legal department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Oversee tenant move-ins and move-outs, including conducting inspections and key handovers.
• Renewals : Initiate and manage lease renewal processes, liaise with tenants, coordinate credit vetting and KYC risk ratings and additional FICA documents.
• Tenant Administration : Manage tenant communication, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity : Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents.
• Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Reporting : Assist with preparing reports for Manco & Exco meetings.
• Tenant and Public Liaison : Address tenant account and invoice queries, validate and process broker invoices.
• Handle bank guarantees and ensure timely payments.

Requirements / Preferred Skills