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Finance, Procedures and Support

South African AirwaysZA

14 hours ago

Job description

Job title : Finance, Procedures and Support

Job Location : Gauteng,

Deadline : October 29, 2025

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Job Purpose

The role will provide a professional administrative and financial support service and will attend to all requirements related to Procedures, Support, and Finance matters.

The incumbents will also be responsible for office administration and adhoc services required by Airport Operations, ordering stationery and procuring items required by the operations, reconciliation and processing of vendor account payments and monthly statistical reports of operational costs.

The incumbent will provide administrative support to the Domestic, Regional and International airports, with respect to printed stationery, uniforms and other operational requirements. The role will also be required to support the optimization of the financial function whilst providing support to all airports.

Principal Accountabilities

Oversees the correct application of processes and systems in area of responsibility

Utilises resources in area of responsibility / own area of work in a time and cost-effective manner

Utilises technology to enhance internal and external customer expectations

Executes work outputs according to customer requirements

Adheres to Governance and Risk Management policies, processes and systems

Delivers on regular, irregular and timeous reporting of information to key stakeholders

Participates in continuous optimisation programmes, projects and initiatives

Provide support related to procedures, support and finance matters

Attend to and maintain meeting administration requirements

Create, update and maintain the data capturing functions

Plan, organise and implement required arrangements

Liaise (written and verbal) with the airline community and Airline’s Business units as required by management

Conduct benchmarking against other businesses and more specifically against other competitors in the industry in relation to meal vouchers, ACSA parking etc.

Actively track progress against action plans and flag any risks / delays that may impact progress and provide feedback to the Manager

Ensure that Airport Operations follows the appropriate governance systems and in line with future requests

Ensure regular quality assurance exercises or audits are conducted on the cleaning company at the airport

Compile monthly statistics for creditors, telephone, stationery, parking for all cost centres

Complete regular reports the team

Responsible for the arrangement of on time payment to creditors and service providers

Prepare and co-ordinate the updating and implementation of the Customer Services Manual, Passenger and Baggage Procedures

Prepare and co-ordinate the updating and implementation of the Customer Services Manual and the Ramp Handling Manual

Conduct research in line with best practices in relation to Passenger, Baggage and Ramp Procedures and Standard Operating Procedures for Airport Operations globally

Prepare obtained information and disseminate to Airport Operations globally

Attend to operational queries pertaining to Passenger and Baggage procedures

Design Process maps of Standard Operating Procedures

Facilitate and arrange meetings, take and compile minutes where necessary

Attend meetings on behalf of management as and when required

Process purchase orders for all items ordered

Perform reconciliation of payments made

Process documentation and spreadsheet for month end accruals

Confirm payments to creditors on SAP R3 system and forward remittance advise to the supplier and service provider

Process goods received on SAP R3

Maintain departmental database by identifying sources of information, assembling and verifying data

Qualifications & Experience

Grade 12 (Matric) or equivalent at NQF level 4

A 3-year diploma in a relevant filed at NQF level 6 and / or 4years working experience in the similar environment

Must have SAP R3

Knowledge and Skills

Knowledge of Airport Operations

Detailed understanding of financial policies and procedures

Extensive knowledge of office administration

Knowledge of a proper document management system

Knowledge of PFMA & Treasury Regulations

Knowledge of Procurement Governance

Vendor management

Drafting of SOP’s

Research capability

Draft and updating of manuals

Good interpersonal skills

Computer literate (MS Office Package - Excel, PowerPoint)

Able to manage stress

Planning and organising

Responsible / Accountable

Positive attitude

Self-awareness and control

Openness and willingness

Service / Customer orientation

Good communication skills (verbal and written)

Good numeracy or accounting knowledge

Good business writing skills

Problem solving skills

Time Management

Resource utilisation

Information processing

Facilitation skills

Attributes

Effective communication

Technical expertise

Stakeholder relationships

Flexibility and adaptability

Drives results

Organisational awareness

Ethics and integrity

Collaboration

Administrative / Management jobs

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