Operational Administrator
HandPicked RecruitmentPretoria, South Africa7 days ago
Job descriptionPrepare quotations based on costing provided by the COO. Submit quotations for internal approval and forward to clients once approved. Follow up with clients to confirm quotation approval or cancellation. For services : consult with COO to assign consultants, update consultant schedules and load sheets, and ensure visits are completed and invoiced. For products : confirm supplier orders, follow up on deliveries, and obtain Proof of Delivery (POD). Source suppliers when needed. Maintain accurate quotation tracking : approved, cancelled, and pending. Provide monthly quotation and consultant hour statistics for staff meetings. Assist with building client Health & Safety files. Consultants will populate digital content. Print and physically assemble HS files as required. Update the Health & Safety application with changes or adjustments as directed by the COO.
Minimum requirements :
- 2+ years of experience in an administrative or operations support role.
- Experience in quotation preparation, follow-ups, or client coordination.
- Basic understanding of finance functions (debtors and creditors).
- Proficient in MS Office (Excel, Word, Outlook).
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Attention to detail and ability to work independently.
Duties include, but not limited to :
Please note only shortlisted candidates will be contacted.
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Administrator • Pretoria, South Africa
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