Administration Clerk-HAST

Requirements

• Minimum Requirements : Grade 12 certificate or equivalent. (Standard 10, NQF Level 4, N3). Must be computer literate. Have good communication, verbal and reporting skills, good planning and organizing skill, have good knowledge of prescripts governing patient administration, PFMA, Treasury regulations, public service Acts, knowledge of UPFS, Records Management Acts, PAIA and National core standards. Ability to work under pressure. Applicant should be prepared to undergo medical surveillance.

Duties

• Render general clerical support services for the unit. Registration of patients on SAP and HIS systems. Register patients manually when the system is offline and follow the downtime policy by capturing the information into the system when is back online. retrieval and filing back of patient files daily. Retrieval of all missed appointments list and tracing of those patient. Keep and maintain the filing system for the department. Filing of patients result in the folders. Identifying duplicates and merge the with original files. Liaise with internal and external stakeholders in relation to procurement of goods and services. Stock control of office stationery. Pre retrieval of files for the appointment. Making and booking new patients. Ensure that clinical records of the patients are well organised in line with dept of Health SOP. Perform any other duties as delegated by the supervisor. Compile and submit statistics and reports. Adhere and comply with relevant Prescripts relating to patient care i.e Acts, and policies. Safekeeping of Patients Records in line with the law, Records Management Acts and PAIA. Perform any other lawful duties delegated by the supervisor. Relieve in other areas / departments when requested by your supervisor. Compliance to confidentiality. Comply with the Performance Management and Development System (Contracting, reviews and final assessment).

Notes

• Applications should be submitted strictly online at the following No hand-delivered, faxed or emailed applications will be accepted. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a comprehensive (detailed) CV and new updated Z83 form obtainable from any Public Service Department or on the internet at Received applications using the incorrect application for employment (old Z83) will not be considered. Each (Z83) application for employment must be fully completed, initialled, and signed by the applicant. Failure to complete will lead to disqualification during the selection process. Section A, B, C and D must be completed in full. Section E, F and G : Noting that there’s a limited space provided applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable - If the CV has been attached and provides the required information. On the CV all experience should be in a chronological order indicating the employer, position and employment period. On the CV indicate the starting and ending period (DD / MM / YYYY). CV must have details of name of attended schools / institutions and area. The Information on the new Z83 must be in sync with the Curriculum Vitae. (Reference checks)- Provide at least 3 off which one must be immediate supervisor, the Department shall reserve the right to conduct verification beyond names provided, where necessary. Failure to submit all the relevant information preceding the statement above will result in disqualifying the candidate. The question that relates to conditions that prevents re-appointment under part F must be answered. Declaration must be completed and signed). Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview. Please ensure that the specific reference number is quoted correctly. Only online applications will be considered. Correspondence will be entered with shortlisted candidates only. If you have not been contacted within three (3) months after closing date of this advertisement, please accept that your application was unsuccessful. The employer reserves the right not to fill this post. It is legislative requirement that all newly appointed staff members be subjected to Personnel Suitability Check (PSC) - Verification, upon appointment within the department. This verification processes entails reference checks, identity verification, qualification verification, criminal records checks etc. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) (only when shortlisted). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act 5 / 1993. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities are encouraged to apply. Thelle Mogoerane Regional Hospital does not have budget for resettlement and S & T claims. TMRH reserves the right to utilize practical exercises / tests for non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s).

Employer

Department of Health

Location

Thelle Mogoerane Regional Hospital

Closing Date

Criteria Questions

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.

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