Commercial Property & Conveyancing Secretary, Law Firm, Sandton.

A vacancy has arisen in the Commercial Property team for a Commercial Property and

Conveyancing Secretary (top law firm, Sandton)

Key areas of responsibility include :

 Typing and formatting legal documents and commercial agreements (copy typing required)

 Incorporating amendments to legal documents and commercial agreements

 Maintaining / updating client contact details

 Capturing timesheets of multiple professionals

 Preparing pre-bills and billing memos (sending same to client)

 Following up with debtors on unpaid invoices

 Taking transfer (including sectional title) and bond instructions (including commercial bonds and

notarial bonds) which will include (amongst other things), drawing of documents, checking of

documents, attending to signing of documents, registration of final accounts and despatching

documents to clients

 Preparing files accurately and according to specifications

 Attending to lodgements, preps and registrations of all conveyancing matters

 Liaising with clients, correspondents and internal deeds office clerk / driver, etc.

 Conducting property, person and company searches

 FICA administration, following up to ensure the FICA requirements are complete

Ensure the filing system is kept up to date (hard copy & electronic)

Academic / Skills / Experience :

 Matric essential

 Legal secretary / conveyancing qualification advantageous

 Minimum of at least 8 years conveyancing experience

 Full working knowledge of all MS packages

 Experience on Investec bonds essential (Nedbank and Absa advantageous)

 In-depth knowledge of conveyancing software / systems such as : Lexis Convey, E4 (portal based), Windeed and

Search Works

 Basic knowledge on Aderant Expert (CMS) accounting system

Competencies :

 Ability to type documents confidently with attention to detail

 Ability to work fast, accurately, efficiently and independently

 Ability to take initiative and be proactive

 Ability to work under pressure for prolonged periods

 Sense of responsibility and ownership of files

 Maintaining confidentiality in all matters

 Good people skills and team spirit

 Excellent client management skills

• Please only apply if you meet all the requirements