PERSONAL ASSISTANT

Job category : FMCG, Retail, Wholesale and Supply Chain

Location : Western Cape

Contract : Permanent

EE position : No

Introduction

To provide Secretarial and Administrative support to the Director of Corporate Social Justice

• Diary and e-mail management - assisting in effective time management
• Prepare / organise / attend meetings / conferences / functions and other general group activities
• Co-ordinate and reconcile travel arrangements (local & international) for team
• Screen telephone calls and pro-actively deal with queries
• Build effective relationships with internal and external stakeholders
• Record keeping of advocacy campaigns and stakeholder engagements.
• Order stationery for the department as required
• Process the payment of invoices on Oracle
• Process all petty cash claims on behalf of team
• Collate monthly training information for business unit
• Effectively deal with sensitive and confidential information
• Co-ordinate presentations and develop required documentation
• Support overall Leadership team – travel arrangement, editing and formatting of reports
• Effective writing is important and so is preparing presentations
• Proven secretarial experience and skills at a senior personal assistant level
• Ability to communicate effectively – excellent verbal and written skills
• Computer literate – Ability to use MS Office (Word, PowerPoint, Excel) & the internet
• Effective writing and ability to prepare presentations
• Good financial acumen and budgeting skills
• Ability to use own initiative and be proactive
• Professional
• Ability to work independently and decision making-ability
• Ability to work effectively in a pressurised environment with high volumes of varied work
• Flexibility and adaptability with the ability to multi-task.
• Efficient and accurate with attention to detail
• Excellent planning and organising skills
• Varied working experience and maturity is important
• Good interpersonal and relationship building skills
• Exceptional customer service and conflict handling skills
• Self-starter with the ability to work independently with confidence

“As a proud South African brand, Woolworths is committed to transformation. Meeting our employment equity goals will be taken into account in our recruitment decisions”

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