Executive Personal Assistant

About WBWR

WBWR is a dynamic digital e-commerce marketing agency dedicated to helping brands grow through data-driven strategies, bold creative, and high-performance marketing. We partner with ambitious businesses ready to scale, delivering innovative digital solutions with measurable results. Based in Somerset West, our team thrives in a culture of collaboration, curiosity, and continuous growth.

Role Overview

We’re looking for a highly organized, detail-oriented, and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be an experienced professional who understands the fast-paced nature of a digital marketing environment and can anticipate needs, manage complex schedules, and ensure seamless coordination across departments.

You’ll serve as the right hand to the CEO — managing communications, handling confidential information, overseeing logistics, and supporting strategic initiatives. A strong background in digital marketing, excellent administrative and interpersonal skills, and the ability to multitask under pressure are essential.

This is a full-time, on-site role based at our Somerset West office.

Key Responsibilities

Executive Support : Manage and prioritize the CEO’s calendar, emails, meetings, and travel arrangements with precision and confidentiality.

Administration : Oversee day-to-day administrative tasks, ensuring efficiency and accuracy in all documentation and correspondence.

Cross-Functional Coordination : Collaborate with various internal teams — from creative to development — to ensure effective communication and follow-through on projects.

Meeting Preparation : Prepare agendas, reports, and presentation materials for internal and client meetings.

Brand and Agency Awareness : Stay informed about current clients, campaigns, and brand activities within the agency to support informed decision-making.

Confidentiality : Handle sensitive business information and personnel matters with utmost discretion.

Technology & Systems : Manage digital tools, spreadsheets, and dashboards to track key tasks, meetings, and deliverables.

Logistics Management : Coordinate travel, off-site meetings, and event participation, ensuring all logistics are handled smoothly.

Professional Representation : Serve as the first point of contact for the CEO, maintaining a polished and professional demeanor in all interactions.

Requirements

Minimum 5 years of experience as an Executive Assistant or Personal Assistant at an executive level within a digital marketing, creative, or agency environment .

Strong understanding of branding and marketing dynamics.

Athletic or active lifestyle — familiarity with sports culture is a plus, as we partner with several sports and lifestyle brands.

Highly organized , detail-oriented, and adaptable to changing priorities.

Proven ability to manage complex schedules, logistics, and cross-departmental communication .

Proficient in Microsoft Excel , Word, and Google Workspace; strong admin and document management skills.

Tech-savvy and comfortable learning and managing digital tools and platforms.

Excellent verbal and written communication skills .

Demonstrated ability to handle confidential information with integrity and discretion.

Must reside in Somerset West or surrounding areas (e.g., Strand, Gordon’s Bay, Stellenbosch).

Active LinkedIn profile with a professional presence.

Why Join WBWR

Work directly with a visionary CEO and leadership team driving digital growth for bold brands.

Be part of a fast-paced, creative agency environment where excellence and initiative are rewarded.

Gain exposure to the inner workings of high-level business strategy and brand leadership.

Collaborate with passionate professionals in a supportive, purpose-driven culture.

Thrive in a role where organization, communication, and precision make a real impact.

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