HR Secretary

HR Secretary position available in Ladysmith.

An experienced, highly organised and professional HR SECRETARY is required for permanent employment based in Ladysmith, with a well-established FMCG manufacturing and production facility.

The successful candidate will serve as a key support function to the HR Department, working closely with HR Managers, Department Managers, and other operational stakeholders across the organisation.

This role requires excellent administrative, organisational and communication skills to ensure the smooth running of HR processes and effective service delivery to employees and management alike.

The HR Secretary will provide comprehensive secretarial and administrative assistance to the HR Department. This includes handling HR documentation, scheduling, employee record management, HRIS / data input, minute-taking, and confidential correspondence.

The role is central to supporting effective HR operations, compliance, employee engagement, and communication within the business.

Duties and Responsibilities :

1. HR Administration & Secretarial Support

• Provide full secretarial support to HR Managers and department heads.
• Prepare, type, proofread, and distribute HR-related correspondence, reports, and documentation.
• Maintain and update employee personnel files, ensuring confidentiality and compliance with POPIA.
• Handle filing systems (physical & electronic), HRIS data capture, and HR records management.
• Screen calls, emails, and correspondence directed to the HR department.

2. Meeting & Diary Management

3. HR Process & Compliance Support

4. Employee Engagement & Communication

Requirements :

Core Competencies :

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