Plant Administrator

Key Purpose

of this role is to provide administrative support.

Key Outputs and Responsibilities

• Front desk management
• Effective and timely handling of office visitors and maintain a register.
• Maintain good customer care / relationships between stakeholders and the Company.
• Call handling & screening.
• Manage access to the PM / HOD / Manager's office (only authorized access / safe keeping of keys).
• Have digital savvy and skills for basic and advanced Microsoft and software Secretarial Matters
• Prepare minutes for the PM / HOD / Manager
• Draft company memos and letters as directed / requested.
• Maintain efficient record keeping & filling system.
• Manage PM / HOD / manager's Incoming & outgoing mail / messages.
• Keep a contacts database of key stakeholders.
• Ensuring office cleanliness / Housekeeping / 5s Administrative Services
• Efficient and proper handling of company visitors from abroad in matters relating to letters of invitation, travel (pickups & drop-off for airport & office) and accommodation bookings.
• Book, confirm & Process payments for PM / HOD / Manager & their families' Air travel, Car hires, Hotel bookings, visa applications.
• Ensure consistent availability of office supplies (Stationery & refreshments)
• Arrange & book for meetings, conferences, Reviews - Dates; times and ensuring timely and appropriate facilities (venue) and refreshments.
• Ensure all office equipment (e.g. printers, projectors) is in good working condition.
• Handle any department arrangements around Birthdays; Anniversaries; births; deaths.
• Manage PPE receipts and issuing.
• Filling & safe custody of company documentsBudgets & Spend Analysis
• Prepare and / or contribute to the preparation of the plant's budget.
• Manage the departmental spend – ensuring costs are posted to the correct codes; handle postings in flow centric; raise GRNs, update Q-docs & follow-up on payments.
• Where required – prepare and present updates on PM's departmental spend.
• Follow up and process all Housing bills (Rent, Electricity, Water, and Refuse).
• Process all outstanding accountabilities for the PM / HOD / Manager
• Where applicable process & ensure that all inter - company recharges are done.Drivers & Vehicles
• Manage the departmental drivers (Goals, Schedules, CAP, Leave, Overtime)
• Process Drivers claims in system (carwash, transport refunds, lunch).
• Keep a log of all department / pool vehicle mileage and maintenance.VPO
• Actively participate in driving VPO routines for the plant
• Support in compiling VPO reports & updates.General
• Other duties as may be assigned from time to time.

Minimum Requirements

Additional Information

BAND : XI

Internal applicants require Line manager approval.

Please note that only shortlisted applicants will be contacted.

SAB is an equal opportunity employer, and all appointments will be made in-line with SAB employment equity plan and talent requirements.

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