Project Assistant

Salary : 27319 to 28031 with progression to 29588 per annum

Newcastle University is a great place to work with excellent benefits. We have a generous holiday package; plus the opportunity to buy more great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date : 13 October 2025

The Role

Newcastle University John Walton Muscular Dystrophy Research Centre (JWMDRC)

Join an exciting international project led by Prof. V Straub that harnesses artificial intelligence (AI) and MRI technology that aims to help improve diagnosis and monitoring of neuromuscular diseases (NMDs). Based at Newcastle Universitys JWMDRC you will play a key role supporting global collaborations and advancing clinical care and research.

This varied role offers opportunities to work with academics and clinicians worldwide gain experience in multidisciplinary project management and contribute to project development and research.

Key responsibilities include supporting the Principal Investigator and study team acting as the first point of contact for collaborators coordinating onboarding of new partners managing communications and assisting with study data collection and organization.

Apply now to be part of a groundbreaking effort to transform neuromuscular disease research and care.

Please reach out to Sam Fitzsimmons at if you have any queries.

Key Accountabilities

• Provide comprehensive administrative support including formatting documents dealing with email and telephone enquiries managing diaries and devising and maintaining administrative systems
• Support the day-to-day project organisation including internal and external meetings (online and in-person) workshops conference calls and information-days. This includes maintenance of contact lists contacting attendees preparing and circulatingagendas and associated documentation taking minutes and ensuring follow up actions are carried out
• Act as a point of contact for AI and MRI projects dealing directly with email enquiries from patients and healthcare professionals or directing enquiries to appropriate team members to ensure they are handled efficiently
• Support travel and accommodation arrangements as needed
• Support communication material development and activities including making sure that websites are kept up to date and newsletters are published in liaison with the project managers
• Support the dissemination of project progress and outputs to include reporting activities conference registration abstract and journal submissions and poster printing
• Liaise with professional clinical bodies and national policy makers to support procedures for endorsement of project outputs
• Document project spending and create purchase requisitions for project-related costs
• Represent the JWMDRC AI & MRI projects in conversations meetings presentations in the absence of / to support the project managers / PIs
• As required work with other members of the team to support the set up and management of project-related research and activities related to the work of the JWMDRC
• As required provide support for other JWMDRC events including international conferences and patient engagement events

The Person

Knowledge Skills and Experience

Attributes and Behaviour

Qualifications

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary we aim to provide a welcoming place of safety for all offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits supports and retains colleagues from all sectors of society. We value diversity as well as celebrate support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silverAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition we are a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID : 28589

Key Skills

Microsoft Office,Microsoft Access,Bluebeam,Construction Experience,Microsoft Outlook,Microsoft Word,Office Experience,Microsoft Powerpoint,Microsoft Excel,Project Management Software,Microsoft Project,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 27319 - 28031