Project Administrator

Salary : 27319 - 28301 with progression to 29588 per annum

Newcastle University is a great place to work with excellent benefits. We have a generous holiday package; plus the opportunity to buy more great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date : 18 September 2025

The Role

The Universitys Vision and Strategy sets out an ambitious and exciting journey to be a people focused world-leading university that harnesses academic excellence innovation and creativity to advance knowledge and provide benefits to individuals to organisations and to society as a order to achieve this vision we recognise that our people and our culture. are critical to our success. We are embarking on an ambitious research project bringing together a multidisciplinary academic and professional services team that work in partnership with our research community with the aim of improving recognising and rewarding leadership practices that build psychologically safe and inclusive research cultures.

Our work programme co-creates two targeted organisational interventions with our research community to effect changes in our leadership practice; a contextualised Leadership Development programme; and aligned Reward and Recognition processes including the exploration of a values-led recognition system to facilitate changes in leadership practices. These interventions will be informed by a Participatory Action Research group that involves colleagues from across Newcastle University.

This is where you come in

We are seeking an enthusiastic and proactive Research Project Administrator to support the project and contribute to its success. You will have strong organisational skills and excel at building strong working relationships with a range of as part of the project team you will be the key point of contact for all of the administration needs of the project whether that be organising team meetings and travel developing communications campaigns producing materials for training and other activities or simply answering queries.

This role also uniquely involves spending a small amount of time (up to 10%) on research as part of a Participatory Action Research (PAR) group within the project. This may make the role be of particular interest to early career researchers looking to move into research enabling roles or a Professional Services colleague looking for some research experience.

This post is full time fixed term until 31.03.2026 and could be available to existing University colleagues as a should discuss this with your current manager before submitting your application.

The role is hybrid with the option of a flexible working on campus and from home.

For more information and discussion please feel free to contactKatie Gray ( ) or Marta Nogueira ( )

Key Accountabilities

• To ensure the effective administration of a wide range of research learning development and engagement activities
• To provide focused and confidential support for a range of programmes and activities designed and delivered by the project
• To ensure that all goods and services are ordered according to financial and procurement requirements
• Maintain accurate records of attendance and evaluation of events using the Learning Management System and any associated digital learning platforms supporting the team to respond to all customer queries troubleshooting and reporting
• Produce high quality materials for events and activities including workshop handbooks PowerPoint slides participants information and marketing materials maintaining all accessibility standards
• Co-ordinate and provide support to a range of meetings and committees in relation to the preparation and circulation of agendas and minutes
• Produce accurate timely reports on research learning development and engagement activity as required
• To support a range of multi-channel campaigns and communications to publicise the work of the project and advertise opportunities for colleagues to engage with the various events and activities
• To organise and book travel and accommodation for project stakeholders
• To support the commissioning of external providers for programmes and activities as required

The Person

Knowledge Skills and Experience

Attributes and Behaviour

Qualifications

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary we aim to provide a welcoming place of safety for all offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits supports and retains colleagues from all sectors of society. We value diversity as well as celebrate support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silverAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition we are a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID : 28516

Required Experience :

Unclear Seniority

Key Skills

Microsoft Office,Construction Experience,Microsoft Outlook,Microsoft Word,Sage,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 27319 - 28301