Executive Strategy & Research Partner (Executive Assistant)
Type : Full-time, Independent Contractor
Location : Remote
Work hours : 9 : 00 AM - 5 : 00 PM U.S. Eastern Time
Summary : We are seeking a highly motivated, strategic, and proactive partner to serve as the right hand to a busy executive. This role extends beyond traditional administrative tasks, inviting the ideal candidate to become a true thought partner and executor of strategic initiatives. The right candidate will thrive on initiative, connect disparate pieces of information, and own projects in research, content development, relationship mapping, and event planning. If you are eager to manage a diverse, high-impact portfolio and contribute to the executive’s growth and personal brand, this is the role for you.
Key Responsibilities
- Strategic Research & Relationship Management (40%)
Thought Partnership & Meeting Preparation : Act as a research engine for the executive’s network, summarize relevant news, recent activities, and potential connection points.
Relationship Mapping : Develop and maintain a comprehensive system to map key contacts, industry targets, and opportunities.Database Management (CRM) : Own the organization and integrity of the contact database; manage the weekly pipeline and lead follow-up process.Property & Contact Research (Ad-Hoc) : Conduct targeted research on properties, contact availability, floorplans, and other ad-hoc requests as needed.Content, Branding & Marketing Execution (30%)Content Creation & Social Media Management : Manage the executive’s social media and email content calendars; develop drafts of content and thought pieces.
Email Marketing Campaigns : Oversee the entire email marketing process from content development to reporting.Reporting & Follow-up : Produce regular reports on email engagement and execute targeted follow-up messages through the CRM.Branding & Design Coordination : Liaise with third-party marketing and design teams for presentation templates, marketing flyers, and event branding.Presentation Development : Assist with the creation of presentations, coordinating with design resources to ensure professional delivery.Event Planning & Social Calendar Management (20%)Annual & Strategic Event Planning : Develop and manage an annual event calendar aligned with strategic targets.
End-to-End Event Logistics : Own the entire event process, including sourcing locations, negotiating contracts, and coordinating day‑of logistics.Social & Dinner Calendar : Manage both personal and professional calendars, organizing logistics for dinner parties and social invitations.Executive & Administrative Support (10%)Email Management : Filter and prioritize the executive’s inbox and schedule follow‑up tasks.
Proactive Personal Task Management : Manage a variety of personal and operational tasks, such as service provider sourcing and personal finance research.Birthday & Relationship Maintenance : Source and track key contacts’ birthdays and discuss appropriate actions with the executive.Qualifications
3+ years of experience in an Executive Assistant, Research, Project Coordinator, or similar high‑touch administrative role.Proven initiative and problem‑solving : History of taking ownership and working autonomously.Strategic mindset : Ability to connect dots, think ahead, and understand the “why” behind an action.Excellent written and verbal communication : Exceptional skill in drafting professional correspondence, meeting notes, and creative content.Technical fluency : Proficient in CRM platforms, Microsoft Office Suite, calendar management tools, and familiar with email marketing tools (e.g., Mailchimp) and AI content tools is a bonus.What Makes This Role Exciting
This is a unique opportunity to function as a true mini‑Chief of Staff. You will drive outcomes, develop high‑value skills in content creation and strategic research, and gain direct exposure to high‑level decision‑making.
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