Non Trade Admin Manager

To provide the business with a Non Trade processing service including all the required accounting, administrative policies, procedures and processes to ensure the effective recording of all purchasing transactions relating to non-trade suppliers of goods and services, locally in an integrated, controlled and cost effective manner in a shared services environment.

Key Responsibilities :

• Continuous improvement through the implementation of effective financial processes and internal controls relating to Non Trade Purchases processing.
• Effective transactional processing of non-trade purchase orders. This will include :
• Ensuring adherence to supplier account master data payment terms for all non-trade vendor transactions.
• Ensuring timely closure of invalid / expired open purchase orders to facilitate the release of encumbrances in the correct budget period.
• Establishing the cause of invoice holds and ensuring these invoices are timeously resolved for payment and in line with best practices.
• Ensuring effective non-trade transactional compliance to supplier account master data attributes.
• Effective maintenance of system integrity of non-trade supplier master data, including adherence to payment terms, catalogues and PO Matching options.
• Ensuring that the purchasing sub-ledger month-end closing process is completed accurately and timeously.
• Accountability for the reconciliation of relevant General Ledger accounts in accordance with IFRS and Woolworths financial principles.
• Effective overall understanding of the technical processes relating to non-trade Purchase Order administration to facilitate resolution of breakdowns in systems integration.
• Effective transactional testing of enhancements to the non-trade administration processes, including implementation and change management.
• Effective Operational Reporting in line with best practice. This will include weekly and monthly reports of KPIs.
• Effective Risk Management in non-trade purchasing administration.
• Compliance with best practice internal controls and accounting practices.
• Ensure adherence to SLA with key stakeholders / customers.
• Provide input into the optimal organizational structures for non-trade administration.
• Develop and lead the non-trade administration team and provide day-to-day management, feedback and coaching to enhance performance.
• Able to implement business processes and draft documentation in the non-trade administration space.
• Able to draft concise performance reports.
• Able to influence BU management with regard to process compliance and risk management.
• Able to effectively use financial reporting systems and financial systems (e.g. Excel and Oracle).
• Able to implement financial processes in a large organization.
• Able to use large, complex, integrated IT systems to process large volumes of financial transactions.
• Strong management and leadership skills.
• Able to identify basic legal and VAT risk areas around transactions.

Behavioural Skills :

Job Requirements :

#J-18808-Ljbffr