Senior Administrator - Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross‑jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry‑changing realities.

For our business, for clients, and for you.

Description

We are seeking a detail‑oriented Senior Administrator to join our Governance / Company Secretarial team. In this role, you will be responsible for providing high‑quality administration and company secretarial services to a dedicated client portfolio, ensuring full compliance with all relevant statutory obligations.

The successful incumbent will serve as a key support to junior team members, offering daily guidance, mentoring, and on‑the‑job training. You will act as a first reviewer of outputs, support the Assistant Manager in delivering operational excellence, and play an active role in meeting internal performance goals and client service standards.

Job specification

Client Governance & Meeting Administration

• Coordinate the full board and committee meeting cycle : scheduling, agenda drafting, board pack collation, meeting attendance, and minute finalisation.
• Ensure meeting action items are completed and documented timeously.
• Maintain and update corporate calendars and action point logs for allocated clients.
• Ensure minutes are signed within required timelines and distributed accordingly.

Minute Drafting & Review

Statutory Compliance & Record‑Keeping

Client & Stakeholder Engagement