Project Administrator

Key Responsibilities

• Provide day-to-day administrative and coordination support to project and programme teams.
• Coordinate project meetings, workshops and governance sessions.
• Prepare meeting agendas, presentations and supporting documentation.
• Attend meetings and produce accurate, professional minutes.
• Maintain action logs and follow up on outstanding actions, decisions and deliverables.
• Support project managers with project plans, schedules and status updates.
• Maintain project documentation, registers and records in line with governance requirements.
• Provide document control and ensure project information is appropriately stored and accessible.
• Assist with the preparation and maintenance of project dashboards and reports.
• Consolidate project information and provide accurate reporting to project stakeholders.
• Support RAID logs, risk registers, issue logs and dependency tracking where required.
• Assist with project governance packs and reporting requirements.
• Monitor project deadlines, milestones and deliverables.
• Maintain SharePoint project sites and ensure documentation is current.
• Support project managers with presentations and management reporting.
• Assist with tracking project budgets and other administrative information where required.
• Coordinate communication and information flow between project stakeholders.
• Ensure project administration complies with established governance, processes and standards.

Minimum Requirements
Qualifications

• Relevant diploma or degree will be an advantage.
• Project Management, Business Administration, Information Systems or a related qualification would be beneficial.

Experience

• Minimum 3 years' experience in:
• PMO administration;
• Project administration; or
• Project coordination.
• Experience working within a structured project governance environment.
• Experience supporting project managers and/or programme teams.
• Experience with project documentation, meeting coordination and reporting.

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