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Moore South Africa
ReceptionistMoore South Africa • George, ZA
Receptionist

Receptionist

Moore South Africa • George, ZA
30+ days ago
Job description

Minimum Education Level
Grade 12 | National Certificate

Job Advert Summary

  • Moore Southern Cape is offering an exciting position for a friendly and professional Receptionist to manage front desk operations and provide administrative support. This role requires excellent customer service skills, the ability to multitask, and a proactive approach to ensuring smooth day-to-day operations. The Receptionist will be the first point of contact for clients and visitors, handling a variety of administrative tasks to support the overall efficiency of the office.

Minimum Requirements

  • Matric.
  • Previous experience in a receptionist or administrative support role is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Friendly, approachable demeanour with a professional appearance.
  • Ability to work independently and as part of a team.
  • Strong time management and problem-solving skills.

Duties and Responsibilities

  • Front Desk Operations
  • Greet and welcome visitors in a professional and courteous manner.
  • Client support in reception area.
  • Morning E-mail as staff communication.
  • Answer incoming calls, direct inquiries, and take messages when necessary.
  • Manage 3CX telephone system, report issues and ensure extensions for new staff members are arranged.
  • Coordinate meeting room bookings and ensure meeting areas are properly set up and tidy.
  • Monitor and maintain the appearance of the reception area.
  • Post Book Management – Client documents in & out of the office.
  • Courier coordination – Arrange collections and deliveries.

Administrative Support

  • Perform general office tasks such as data entry, filing, and organizing documents.
  • Assist with scheduling appointments, meetings, and events.
  • Maintain office supplies inventory and place orders as needed.
  • Handle mail distribution, including sorting and preparing outgoing mail.
  • Stationary administration – inventory list update and ordering.
  • Ordering cleaning materials and groceries.
  • Maintaining neatness of storeroom.
  • Handle additional administrative tasks and special projects as required.
  • Assist with organizing office operations and procedures to ensure efficiency.

Departmental Support

  • Provide administrative support to various departments as required, including but not limited to Company Secretarial, Audit, Tax, Advisory, and Entrepreneurial Advisory Services.
  • Assist with the preparation, formatting, filing, scanning, and distribution of departmental documentation.
  • Support departments with data capturing, document management, and record-keeping activities.
  • Assist with client communication and follow-up activities where appropriate.
  • Provide support with regulatory, compliance, and statutory submissions under the guidance of the relevant department.
  • Assist with the preparation of engagement packs, client files, and other departmental administrative requirements.
  • Support departmental projects, initiatives, and deadlines during peak periods.
  • Assist with the coordination of departmental meetings, training sessions, and events.
  • Provide temporary administrative assistance during staff absences, leave periods, or periods of increased workload.
  • Undertake additional duties and responsibilities as reasonably assigned by management to support business operations.

Closing Date
2026/06/15

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Receptionist • George, ZA

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