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Specialist : Project Administration
Absa Group LimitedZA30+ days ago
Job descriptionTo deliver specialised project management administrative support services. Provide design & delivery support for technical strategy & operational planning, design & process engineering, resourcing, execution, business performance management & monitoring processes across technical product & service tribes in an estate. Leverage business area knowledge & expertise to design & package outputs related to all strategy & business planning processes including reviews for multiple stakeholder groups Support the coordination of business planning & business performance review processes including e.g. venue, agenda’s, output management, input management Collate & coordinate business performance review trackers & reporting (monthly, quarterly, annually) Create a document / knowledge management system for all business processes, reports, reviews, decks, templates etc.) Develop & implement an integrated communications plan for the business area Work in collaboration with various functional leads to design & draft multiple communications (multi media campaigns e.g. townhalls, newsletters, leader one on ones, leader key messages, leader story telling / narrative etc.) aligned to the communications plan across the estate (customers & employee orientated communications) Lead the activation of all communication processes across the estate Evaluate and continuously improve the impact of communications processes across the estate Ensure strong communications & change management alignment across the estate Stay ahead of best practice on estate wide communications & communications trends (e.g. digitized communications, graphic illustration etc.) and align to Absa templates ands standards Consolidate project deliverables and interdependencies across tribes Identify release & delivery risks across tribes Act as a point of escalation & resolution for Scrum Masters as required in respect to delivery risk Coordinate appropriate delivery & release communications across tribes and squads where required Manage & track the integrated resource plan across identified tribes & squads Identify resource implications & mitigate against these based on delivery requirements across tribes and squads (contingency, leave etc.) Manage & update resource management systems across identified tribes and squads In partnership with the People function & Line, successfully manage the resourcing process for tribes and squads Coordinate large scale change programs across the estate Act as change coach & mentor across the business areas (small, medium & large scale) Develop change management plans for all planned change orientated activity (across the value chain e.g. suppliers, employees, customers etc.) In partnership with the functional leads and the people function, design & facilitate strategic change processes for the continued transformation of the business area Support all the people value chain processes including but not limited to : Resourcing, Development, Performance, Talent Support includes but is not limited to : Coordination of various people process inputs by tribe leaders, scrum masters and broader squad team members, identification of people risks, consolidation & tracking of plans & insights, coaching & mentoring, team problem solving (leveraging design thinking) Support the implementation & management of financial, risk & governance processes for the business area e.g. budget management & reporting, internal / external, audit implementation & project management Support the project management of various risk, finance & governance processes & issues resolution e.g. audit finding closure, governance / risk forum meetings, minutes and administration etc. Act as a point of escalation for all payments / other financial processing for the area and or facilitate payments processing with Key Centres of Enablement (where required to do so) Maintain & communicate policies and procedures related to all financial, risk & governance processes across the estate & proactively monitor compliance Act as the custodian for all reporting & analytics tools across tribes and squads Develop & standardize appropriate reporting & analytics tools for multiple stakeholder groups Coordinate and complete all reporting (monthly, quarterly, annually) Leverage reporting to drive insights and strategic action across the business Manage executives’ calendars, meetings, and events. Coordinate travel logistics and prepare detailed travel schedules. Prepare meeting agendas, take minutes, and ensure follow-up on action items Schedule meetings, appointments, and events for the leads, ensuring there are no conflicts and taking minutes where required. Coordinate internal and external meetings, ensuring timely reminders and managing any last-minute changes. Prioritise executive’s time by organising the schedule efficiently and flagging urgent items. Arrange travel logistics, including flights, accommodations, transportation, and itineraries for business trips. Organise and arrange meeting logistics, including setting up the venue (in-person or virtual), ensuring the availability of necessary equipment, and preparing materials. Ensure follow-up on action items and ensure executives are aware of any key issues discussed. Bachelor's Degree : Business, Commerce and Management Studies (Required) Administrative / Management jobs
Job title : Specialist : Project Administration
Job Location : Gauteng,
Deadline : September 30, 2025
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Job Summary
Job Description
Strategy & Business Planning Support
Communications
Resource & Delivery Management
People & Change Management
Financial, Risk & Governance Process Coordination
Reporting & Analytics
Administrative Support
Education
End Date : July 31, 2025
EndFragment
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