HR Administrator
Phakisa HoldingsPretoria, South Africa20 days ago
Job descriptionFacilitate new employee onboarding process including orientation sessions Ensure completion of all required documentation Coordinate IT setup, workspace preparation, and equipment allocation Employee Records and Data Management Process employee changes including promotions, transfers, and salary adjustments Ensure compliance with record retention policies and privacy regulations Generate HR reports and analytics for management review Manage employee database updates and system maintenance Coordinate annual data audits and compliance reviews Performance Management Support Assist managers with performance improvement plans Maintain performance records and tracking systems Employee Relations and Support Investigate and resolve basic employee relations issues Support workplace culture initiatives and employee engagement activities Compliance and Legal Requirements Maintain required compliance posters and documentation Assist with employment compliance audits Maintain awareness of changing regulations and requirements Training and Development Coordination Track training effectiveness and completion rates Offboarding and Separation Management Conduct exit interviews and compile feedback reports Coordinate final payroll processing and benefits termination Manage return of company property and access revocation Provide references and employment verification as needed Maintain separation documentation and compliance records Bachelor's degree in Human Resources, Business Administration, or related field 1-3 years of HR experience, preferably in a generalist role Experience managing HR processes for 150-300 employees preferred Proficiency in HRIS systems Advanced Microsoft Office Suite skills, particularly Excel (pivot tables, VLOOKUP, data analysis) Strong document management and record-keeping skills (digital and physical files) Data entry accuracy and database management skills Competence in generating HR reports and analytics (turnover, absenteeism, etc.) Strong understanding of employment law and HR best practices Excellent verbal and written communication skills High attention to detail and accuracy in record-keeping Ability to maintain strict confidentiality and handle sensitive information Strong organisational and time management skills Customer service orientation with internal and external stakeholders Problem-solving and analytical thinking abilities Ability to work independently and manage multiple priorities
HR Administrator
Reporting to : HR Manager
Seniority Level : Mid Career (4 - 6 yrs exp)
Type : Permanent
Duties and Responsibilities :
The HR Administrator is responsible for managing the complete employee lifecycle. This role serves as the primary point of contact for all HR-related matters and ensures compliance with employment laws and company policies while supporting both management and employees throughout their journey with the organisation.
KEY RESPONSIBILITIES
- Onboarding (0-30 days)
Prepare and distribute employment offers and contract
Maintain accurate and confidential employee records in HRIS systems
Coordinate performance review cycles and documentation
Serve as first point of contact for employee questions and concerns
Ensure adherence to employment laws
Maintain training records and certification tracking
Process employee terminations and resignations
REQUIRED QUALIFICATIONS
EDUCATION AND EXPERIENCE
TECHNICAL SKILLS
CORE COMPETENCIES
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Hr Administrator • Pretoria, South Africa
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