Fleet Administrator

Key Duties & Responsibilities

Fleet Management

• Maintain accurate fleet records on the Bank's Fleet Management platform.
• Keep updated vehicle files including registration, licensing, fines, services and repairs.
• Monitor vehicle usage, mileage, fuel consumption and service schedules.
• Liaise with Bank, Cartrack and service providers regarding fleet matters.
• Ensure compliance with road safety and legal requirements.

Procurement & Disposal

• Assist with purchasing new vehicles and disposing of old vehicles.
• Manage lease agreements, service contracts and supplier negotiations.

Compliance & Documentation

• Ensure all vehicles have valid licences, permits and insurance.
• Keep updated with transport regulations and company policies.
• Prepare reports for audits and compliance checks.

Cost Control

• Monitor fleet expenses (fuel, maintenance, tolls, repairs).
• Sign off monthly vehicle expense invoices and submit to finance.
• Identify cost-saving opportunities and improve fleet efficiency.

Technology & Tracking

• Use fleet management software to manage maintenance and records.
• Monitor GPS systems for route efficiency and vehicle security.
• Generate fleet performance reports and data analytics.

Risk Management

• Handle accident reports and insurance claims.
• Update insurance clerk on all vehicle changes.
• Implement safety protocols and ensure vehicles meet H&S standards.

Additional Duties

• Authorise repairs through Bank's Fleet Maintenance.
• Manage COF documents, licence renewals and fuel cards.
• Distribute fines to branches and file records.
• Arrange AVIS vehicles for travelling staff.
• Manage toll accounts, parking permits and breakdown assistance.
• Liaise with finance for fleet billing and payments.

Minimum Requirements

Qualifications & Experience

• Matric Certificate (additional related qualifications an advantage).
• Previous experience in fleet administration or fleet management.

Skills & Attributes

• Excellent communication skills.
• Strong attention to detail.
• Analytical and organised.
• Strong interpersonal and relationship-building skills.
• Able to work under pressure and manage multiple tasks.
• Proactive, self-motivated and reliable.

Important Notice

This position is open to female applicants only, in line with the companyâs employment equity and workforce planning objectives.
If you are a structured, driven and dependable professional who thrives in an operational support role, this opportunity is for you.