Personal Assistant (PA) to CEO

Job Description

Blue Pearl is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.

Key Responsibilities:

Executive & Diary Management

• Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.
  

• Coordinate internal and external meetings, including preparation and follow-ups.
  

• Act as the primary point of contact between the CEO and internal/external stakeholders.
  

Meetings & Office Coordination

• Book and manage boardrooms and office meetings.
  

• Prepare agendas, take accurate minutes during meetings, and distribute action items.
  

• Ensure meeting logistics are arranged (venues, equipment, catering where required).
  

Travel & Accommodation

• Book flights, accommodation, and ground transportation for the CEO.
  

• Manage travel itineraries and ensure seamless end-to-end travel arrangements.
  

Events & Logistics

• Coordinate logistics for company events, workshops, and executive functions.
  

• Liaise with vendors, venues, and service providers to ensure successful event execution.
  

Administrative Support

• Handle confidential and sensitive information with discretion.
  

• Assist with general office administration duties as required.
  

• Support ad-hoc tasks to ensure the smooth running of executive and office operations.
  

Requirements

Key Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  

• Strong organizational and time-management skills.
  

• Excellent written and verbal communication skills.
  

• Ability to multitask, prioritize, and work under pressure.
  

• High level of professionalism, discretion, and confidentiality.
  

• Proficiency in Microsoft Office / Google Workspace tools.
  

• Strong attention to detail and problem-solving ability.
  

• Desirable Skills & Attributes:
  

• Experience supporting C-level executives.
  

• Event coordination or logistics experience.
  

• Proactive, self-driven, and solution-oriented mindset.
  

• Ability to work independently and collaboratively.
  

Why Join Blue Pearl?

• Opportunity to work closely with executive leadership.
  

• Exposure to strategic business operations.
  

• Dynamic, fast-paced, and professional environment.
  

• Career growth and development opportunities.
  

Must be based in JHB North as the role is on-site .