Creditors Clerk

Purpose

• The Creditors Clerk is responsible for the accurate and timely processing of local and foreign supplier invoices and payments within a retail environment.
• The role includes verifying invoice information, maintaining supplier accounts, reconciling statements, and ensuring compliance with company policies and financial controls. This position plays a key role in supporting sound financial operations and maintaining positive supplier relationships.

Key Responsibilities

• Process stock, Agent’s commission and service invoices, including credit notes, accurately and timeously
• Process Letters of Credit (L/C) according to contractual obligations
• Onboarding of New Suppliers
• Reconcile supplier statements to monthly payments and investigate discrepancies
• Reconcile bank statements to payments register
• Follow up on outstanding documentation and resolve supplier queries
• Liaise with buyers, suppliers, and supply chain to resolve invoice or payment-related issues
• Prepare and process supplier payments in line with payment schedules, ensuring each payment is made within maximum banking facilities and in compliance with relevant Company Law Regulations
• Maintain accurate, complete, and up-to-date filing and creditor records
• Prepare weekly and monthly reporting for this function

Qualifications & Experience

• Matric (Grade 12)
• Diploma or Certificate in Accounting, Finance, or a related field (preferred)
• Minimum 2-3 years’ experience in foreign or local supplier payments, preferably within a retail environment

Skills & Competencies

• Proficiency in accounting software and ERP systems (e.g. Sage, SAP, QuickBooks)
• Strong Microsoft Excel skills for tracking, reconciliation, and reporting
• Solid understanding of accounts payable processes, controls, and reconciliations
• High attention to detail with a strong focus on accuracy
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work effectively under pressure and meet deadlines

Other Requirements

• High level of professionalism and discretion when handling confidential financial information
• Proactive approach to problem-solving and continuous process improvement
• Ability to work independently while contributing effectively within a team environment