Administrative assistant to Directors

SUMMARY:
Provide administrative support for Directors, including handling sensitive information. Johannesburg, 8am-5pm,

POSITION INFO:

Administrative assistant to Directors
Provide administrative support for Directors, including handling sensitive information. Johannesburg, 8am-5pm

About Our Client

The company is an engineering firm based in Johannesburg. It focuses on administrative functions related to sales, order intake, and director-level support.

The Role: Administrative assistant to Directors

The purpose of this role is to assist Directors with administrative functions and the management of sensitive information. It contributes to the business by ensuring monthly reconciliations, reports, and travel plans are completed accurately and sales leads are followed up. The main focus areas include financial reconciliation, report writing, and team travel coordination.

Key Responsibilities

• Perform office admin functions with a minimum of 3 years of experience.
• Reconcile monthly credit card statements of Directors.
• Reconcile expense reports received by all staff.
• Perform monthly reconciliations of Medical aid, Life, and Invest payments.
• Generate monthly reports for sales and order intake.
• Write reports and follow up on sales leads with reminders to Directors.
• Organize travel plans for the team.
• Utilize ERP systems such as Pastel or other relevant software.

About You

• 3 years of experience in an office admin function.
• Matric certificate.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Valid Drivers License.
• Fluency in English and Afrikaans (spoken and written).
• Strong attention to detail.
• Ability to keep highly sensitive information confidential.
• Tertiary education in office administration is desirable.