SUMMARY:
We are seeking a reliable, detail-oriented Administration Clerk / Parts Shop Administrator to manage and support the full administrative, stock, and supply chain functions of the car parts retail store.
This role is critical to ensuring smooth day-to-day operations of the Parts Shop, including stock ordering, supplier coordination, inventory control, financial administration, and general office management.
- This is a senior, hands-on role responsible for managing stock ordering, supplier liaison, inventory accuracy, financial administration, and ensuring the smooth day-to-day operation of the parts retail environment.
The successful candidate will be detail-driven, financially astute, and capable of working independently while supporting sales and store management in a fast-paced automotive retail setting.
POSITION INFO:
Additional Information
- Retail environment (Automotive / Car Parts)
- Must be able to work Monday to Saturday
- Must have Clear ITC records (No Debt review, Defaults or Judgements)
- Must have Clear Criminal Record
MINIMUM REUIREMENTS
Qualifications:
- Matric
- Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous
Experience:
- Proven experience in senior administration, parts administration, or stock control
- Strong administrative, organisational, and time-management skills
- Excellent verbal and written communication skills
- Solid experience with cash handling, daily cash-ups, and reconciliations
- Working knowledge of debtors, creditors, invoicing, and financial controls
- Experience with stock ordering, inventory management, and supplier coordination
- Ability to work under pressure in a high-volume retail environment
- Trustworthy, reliable, and able to work independently
- Previous experience in the automotive or car parts industry will be a strong advantage
KEY RESPONSIBILITIES:
Senior Administration & Financial Control
- Take ownership of all administrative functions within the Parts Shop
- Manage daily cash-ups, banking preparation, and variance investigations
- Capture and reconcile invoices, GRNs, payments, and supplier documentation
- Manage debtors and creditors processes and assist with supplier payments
- Maintain accurate filing systems, records, and compliance documentation
- Support month-end processes, reporting, and audits
Stock Control, Ordering & Supply Chain
- Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels
- Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules
- Track and follow up on orders from placement to receipt
- Ensure accurate receiving, capturing, and reconciliation of all stock
- Conduct regular stock counts and investigate discrepancies
- Implement controls to minimise stock losses, shortages, and overstocking
- Support demand planning and stock forecasting in line with sales trends
Store Operations & Support
- Act as the primary administrative and stock control support to store management
- Support sales staff with parts administration, queries, and documentation
- Ensure the administrative office operates efficiently and professionally
- Maintain high levels of accuracy, accountability, and professionalism at all times
- Identify process improvements to enhance efficiency and stock accuracy
