Finance Administrator

Job Description

The International Hotel School Westville Campus, is looking for a Finance Administrator to join their team.

You will be responsible for:

• Capturing of all primary campus-related invoices
  
• Preparation of purchase orders for authorisation
  
• Responsible for all student related financial administration (accurate record keeping)
  
• Daily management of debtors (phone calls/emailing of monthly statements/payment follow ups etc)
  
• Reconciliation of campus invoicing to academic records
  
• Assistance with Managing Executive of day-to-day on campus financial management
  
• Reconciling creditor/supplier pastel accounts back to creditor/supplier month end statement
  

Requirements

• A finance qualification
  
• Experience using SAGE Intacct, or related accounting systems
  
• A minimum of 2 years relevant working experience in a finance department essential
  

Requirements
Creditors: Receipt of all Campus Card Transaction slips, capturing transaction details and monthly recons on Campus card expenditures. Receipt of all Campus Invoices, loading them on Intacct on the PR system for approval, flowing up on approval statuses, aligning expenditure with Campus budgets and converting invoices in time for payments. Processing and capturing of Supplier credit notes and monthly supplier recons. Providing monthly remittances to suppliers and ensure all accounts balance. Debtors: Participate in student registrations; ensuring the payment plans are correctly completed and signed by all parties involved, double check credit checks statuses, process debit orders and align payment plans with Salesforce. Ensuring all revenue information is correct before bi-annual billing. Upload of all student payment arrangements on the database and track payments accordingly. Supply weekly student receipt forecasting. Student account management, tend to sponsor queries, recon student accounts and sending of statements monthly to sponsors. Daily receipt input to ensure funds gets allocated to the correct account and managing student payments via YOCO, Payfast and deposits. Student debit orders, suppling correct data, responding to monthly queries timeously, following up on unpaid debit orders and updating data should debit information change. Weekly debtors reporting, following up on concerned debt, student suspensions, handovers and special arrangements. Campus billing, invoicing students for supplementary, additional purchases and venue hire. Processing of Student refunds and liaising with sponsors. Experience using SAGE Intacct or related accounting system A minimum 2 year relevant working experience in Finance . Proficiency in MS Excel