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Executive Assistant
Executive AssistantBe Different Recruitment • Johannesburg, ZA
No longer accepting applications
Executive Assistant

Executive Assistant

Be Different Recruitment • Johannesburg, ZA
30+ days ago
Job description

Responsibilities :

Executive Assistance :

  • Maintain customer confidence and protect operations by keeping information confidential
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Update Managing Director on the status of important corporate clients
  • Act as a first point of contact by representing the company in a positive and professional manner
  • Provide customers and visitors with information on the company’s services
  • Assist Managing Director in the compilation of presentations and submissions
  • Aid in completing financial spreadsheets
  • Record minutes of Exco meetings and distribute timeously
  • Act as liaison between departments to facilitate communication at the executive level

Scheduling, Planning and Time Management :

  • Conserve Managing Director’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analysing information and initiating telecommunications
  • Maintain Managing Director’s appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel
  • Events – like staff meetings and luncheons
  • Provide project support by managing research activities
  • Assist Managing Director with scheduling appointments as well as planning and managing events
  • Assist Managing Director with the prioritization of mailbox and assist with answering relevant e-mails
  • Manage travel and logistics details for Managing Director
  • Manage office budgets and prepare budget addition requests and spreadsheets as requested
  • Schedule and organise departmental project activities

Working with documentation :

  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Prepare reports by collecting and analysing information
  • Secure information by completing database backups
  • Provide historical reference by developing and utilising filing and retrieval systems
  • Create and deliver presentations in order to facilitate staff inductions
  • Analyse important data and create reports for the benefit of Managing Director’s review
  • Manage both paper and electronic filing systems
  • Prepare event briefing materials for Managing Director
  • Process monthly expenses, generate and manage correspondence
  • Coordinate tender submissions
  • Coordinate board pack submissions and oversee delivery against action logs

Information displayed above not limited to advertisement.

Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application.

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Executive Assistant • Johannesburg, ZA

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