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Receptionist / Office Administrator
Receptionist / Office AdministratorGreys Recruitment • eThekwini Central (Durban / Pinetown / Umlazi), South Africa - KwaZulu Natal, ZA
Receptionist / Office Administrator

Receptionist / Office Administrator

Greys Recruitment • eThekwini Central (Durban / Pinetown / Umlazi), South Africa - KwaZulu Natal, ZA
28 days ago
Job description
We are currently looking for a Receptionist/Office Administrator to provide efficient front-desk reception services and administrative support to ensure smooth day-to-day office operations in a manufacturing environment.

Minimum Requirements

  • Grade 12 (Matric)
  • Proficient in MS Office (Word, Excel, Outlook)
  • Basic understanding of invoicing and administrative systems
  • Strong communication and interpersonal skills
  • Professional telephone etiquette
  • Excellent organisational and multitasking ability
  • Attention to detail and accuracy
  • Ability to work under pressure in a fast-paced environment
  • Problem-solving skills and initiative

Key Responsibilities:

  • Answer and direct incoming calls professionally
  • Welcome and assist clients, suppliers, and visitors
  • Manage incoming and outgoing mail, couriers, and deliveries
  • Maintain a clean, organised, and professional reception area.
  • Perform general office administration and filing (manual & electronic)
  • Capture data and maintain accurate records (orders, invoices, delivery notes)
  • Assist with quotations, purchase orders, and invoicing
  • Support HR/admin tasks such as timesheets, leave records, and onboarding documentation
  • Order and monitor office supplies
  • Liaise with production and workshop teams regarding documentation
  • Assist with scheduling meetings and appointments
  • Maintain company databases and contact lists.
  • Ensure compliance with company procedures and documentation standards
  • 2–4 years’ experience in a receptionist or administrative role (manufacturing environment advantageous)
  • Scanning drivers’ trip sheets
  • Scanning and systematically filing invoices
  • Maintaining strict control of PPE and stationery, and issuing as required
  • Directing customers (both telephonic and walk-in) to the appropriate person or department
  • Demonstrating strong verbal and written communication skills
  • Maintaining a presentable, smart-casual appearance at all times
  • Managing reception and a basic PABX switchboard, ensuring a friendly and professional manner on the phone.
How to apply:
  1. Follow the link to our jobseeker’s page - https://measuredability.com/jobs/
  2. Search for the job title.
  3. Click apply to submit your CV.
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Receptionist / Office Administrator • eThekwini Central (Durban / Pinetown / Umlazi), South Africa - KwaZulu Natal, ZA

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