42000542 – Executive Secretary

Key Responsibility Areas:

• Performing typing duties for general and confidential correspondence, memorandums and reports, minutes of meetings and agendas utilising a word processor/personal computer and dictating/transcribing equipment.
• Co-ordinates and controls mail directed to the Executive level and drafts replies to routine correspondence using a personal computer.
• Performs client liaison at Executive level by receiving Councillors, staff and public, arranging consequent meetings and ensuring necessary documentation is available.
• Co-ordinates itineraries and makes travel and business arrangements.
• Directs and controls telephone calls by screening and redirecting calls where appropriate and by making calls as directed.
• Maintains a confidential filing system and updated relevant Policy and Procedural records.
• Controls and maintains the Executive’s stationary and miscellaneous requirements needs.
• Undertakes research functions for Commanding Officers.

Essential Requirements:

• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements:

• Diploma (NQF Level 6) in Secretarial studies.
• 3 Years relevant experience.