Assistant Director – Accounts Payable

Requirements :

• A Grade 12 certificate together with a relevant SAQA-recognized Degree (NQF Level 7) in Financial Accounting, Financial Management or equivalent accredited NQF Level 7 qualification.
• Three (3) to Five (5) years’ experience in a Public Finance field, of which at least three (3) or more years at a supervisory level. Exposure in the fields of creditor-, sundry-, board member-, legal-, bursary-, Medsas- and Petty Cash payments; along with the appropriate reconciliations is crucial. Effective planning, organizing and problem-solving skills.
• Outstanding communication (written and verbal) skills. Candidate must have thorough knowledge of the Basic Accounting System (BAS), SAP and Supplier Portal systems, including IMS (Invoice Management System). Advanced computer skills- (e.g. Excel, Ms Word, Outlook, Intranet, PowerPoint Presentation as well as training.) are essential.
• Excellent numeracy, computer literacy and accuracy skills. Good knowledge of Public Finance Management Act. Innovative, ability to work independently without compromising Team results. Lead by example, however, to be a team player is vital. Driving License is a must have.

Duties :

• Manage the Performance and Development of Staff. Train and advise existing and new employees on systems and processes. Manage and accurately process supplier invoices and sundry documents on IMS (Invoice Management System).
• Receive and prepare sundry payment documents from institutions, allocate and capture them with the correct budget segments, and reconcile statements from Medsas, interdepartmental claims, and the Department of Justice while confirming payment status. Process and approve various payments (e.g., board members, legal, bursaries, Medsas, petty cash) on IMS, and perform payment proposal analysis to independently distinguish between different payment runs such as grant and voted runs.
• Review monthly Creditors (TOP 200 Supplier) reconciliations and analyse reconciling items and communicate with Suppliers and institution personnel to resolve the current period items to produce a high-quality reconciliations with little to no reconciling items. Investigate and identify items on IMS for payment that may need correction.
• E.g., incorrect invoice numbers/amounts. apply logic using dates/amounts. Follow-up continuously on outstanding invoices/statements of key accounts (TOP 200 Suppliers) and ensure the relevant clerk reconciles the account – phone suppliers and institutions and engage pro-actively to resolve all query items escalated by Finance Clerks. Provide remittances to suppliers to assist in accurate allocation of invoices. Manage and authorize BAS EBT Rejection transactions which have been re-issued or cancelled on request. Allocate, Monitor and Manage Supplier invoices on IMS to ensure invoices are attended to within SLA. Update the supplier reconciliation Dashboard. Download, Map and distribute reconciliation reports to Finance Clerks and Institutions. Sound verbal and written communication. Participate and attend meetings with Suppliers and institutions. Assist Payment Run Team in resolving Items that have rejected on the Payment run files.
• Assist, advise and Train suppliers on the Supplier Portal and CSD (Central Supplier Database). Engage Supplier Management and Development Team at Treasury regarding supplier banking details and TAX Issues. Management of staff. Manage and ensure that all officials under your span of control have performance contracts and reviews are done on a quarterly basis.
• Evaluate and monitor performance and appraisal of employees. Ensure capacity and development of staff. Enhance and maintain employee’s motivation and cultivate a culture of performance management. Manage leave for the employee reporting to the position and ensure unit deadlines are met. Handling and resolving all queries. Ad-hoc responsivities and duties.

Closing Date : 24-04-2026