Payroll Officer

Payroll Officer

Reference: CPT000552-VN-1

The Payroll Officer oversees all aspects of payroll processing, ensuring accuracy, compliance, and timely payments. Responsibilities include maintaining employee data, reconciling accounts, handling queries, and adhering to legislative changes. Advanced experience with CRS/SAGE Payroll, tax knowledge, and strong attention to detail are essential.

Package & Remuneration: R45 000 - R50 000 CTC PM | Sandton, Rosebank | On Site | Perm

Duties & Responsibilities

Key Responsibilities:

1. Maintenance of Employees Master Data System: Ensuring accuracy and completeness of employee information.
2. Monthly Payroll Input Processing: Managing the process of compiling and processing employee payroll data.
3. Posting Payroll Entries to General Ledger: Ensuring accurate accounting by posting payroll transactions to the general ledger.
4. Monthly Reconciliation of Payroll Deductions and Earnings: Balancing payroll deductions and earnings with employee records.
5. Authorization of Payroll Inputs/Changes: Ensuring all payroll changes are properly documented and authorized.
6. Auditing and Testing of Payroll Inputs: Verifying the accuracy of payroll inputs through auditing and testing.
7. Payslip Distribution: Printing and distributing employee payslips.
8. HR Administration: Handling various HR administrative tasks including leave processing, managing staff information, and benefits administration (medical aid, provident fund, etc.).
9. Third-party Payment Processing: Timely and accurate payment processing for third-party obligations.
10. Monthly Payroll Accounting Reconciliations: Reconciling payroll accounts on a monthly basis.
11. Legislative Compliance: Keeping updated with changes in legislation affecting payroll and ensuring compliance.
12. Monthly Payroll Returns: Preparation and submission of monthly payroll returns to relevant authorities (e.g., PAYE, UIF, Garnishees, Skills Development).
13. IRP5 Reconciliation and Distribution: Managing reconciliation and distribution of IRP5 forms.
14. Adhoc Payroll Requests: Handling adhoc payroll requests from other departments.
15. Staff Query Handling: Addressing daily queries from staff regarding payroll.
16. Payroll Administration: Managing payroll administration processes, controls, and data storage/retrieval.
17. Document Filing: Ensuring proper filing of all payroll documents in accordance with retention policies.
18. CRS System Update: Updating the CRS system with new releases.

Required Qualifications:

1. Experience: Minimum 3-5 years in a similar role.
2. CRS/SAGE Payroll Experience: Advanced experience with CRS/SAGE Payroll software.
3. Tax Knowledge: Understanding of tax processes including submissions, IRP5 generation, and liaison with tax authorities such as SARS.
4. Computer Literacy: Proficiency in Word and Excel.
5. Accounting Skills: Good understanding of accounting principles.
6. Payroll and Administration Knowledge: Comprehensive understanding of payroll processes and administration.
7. Attention to Detail: High degree of attention to detail and accuracy.
8. Numerical Skills: Ability to work with figures accurately.
9. Administration and Organization: Strong administration and organization skills.
10. Confidentiality: Ability to handle confidential information appropriately.
11. Communication Skills: Good communication skills to interact with all levels within the organization.
12. Initiative: Ability to take initiative and work proactively.
13. Methodical Work Style: Working in a structured and organized manner.
14. Ability to Work Under Pressure: Capability to work in a high-pressure environment and respond to demanding clients.
15. Customer Service Orientation: Focusing on providing excellent customer service.
16. Achievement Orientation: Striving towards achieving set goals.
17. Analytical Skills: Ability to analyze data and situations effectively.

This combination of responsibilities and qualifications ensures efficient and compliant management of payroll processes within the organization.

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