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Apex Group
Administrator – Corporate ServicesApex Group • Cape Town, ZA
Administrator – Corporate Services

Administrator – Corporate Services

Apex Group • Cape Town, ZA
14 days ago
Job description

Description

  • We are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be required to take responsibility for the administration of a client portfolio whilst providing the highest quality of customer service.
  • The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

  • Be responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters;
  • Manage the day-to-day client request and reporting;
  • Communicate directly with clients and the manager to answer and resolve queries;
  • Assisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team);
  • Ensure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines;
  • Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails;
  • Ensure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team;
  • Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities;
  • Following customer specific procedures in relation to administration and reporting requirements for each entity;
  • Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
  • Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
  • Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required;
  • Be aware and assist with payment transactions for your client portfolio;
  • Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
  • Prepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures;
  • Manage a large client portfolio, including all aspects of administration and company secretarial matter;
  • Preparation of documentation for signature;
  • Ad-hoc administrative tasks as required.
  • Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines;
  • Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
  • Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills Required

  • Minimum of 1 years of experience in a fund administration role or relevant experience within financial services or law.
  • An LLB, BCom, or a relevant business qualification is essential.
  • Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
  • Being an admitted attorney will further strengthen your application.
  • A strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.
  • Proficiency in Microsoft Office (word, excel and outlook)
  • Knowledge of the regulatory environment relating to fund management (some training will be provided)
  • Willing to adapt and learn and work with a team
  • Excellent communication skills, both written and verbal
  • A basic understanding of AML requirements
  • A working knowledge of Company Law and Corporate Governance advantageous
  • Excellent organisational skills
  • Excellent attention to detail and accuracy
  • Ability to obtain data from several sources and interpret accordingly
  • Ability to work in a team environment, including with colleagues in other jurisdictions.
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Administrator – Corporate Services • Cape Town, ZA

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