Administrator (Finance & Systems Support)
About the Role
We are seeking a highly organised and detail-oriented Administrator with a junior finance background to join a fast-paced learner programme environment. This role supports the administration and compliance of approximately 1,200 learners, with a strong focus on document control, NSF PoE submissions, and maintaining audit-ready records.
This is a structured, process-driven position, ideal for someone who thrives in high-volume environments and is comfortable working with systems, deadlines, and compliance requirements.
Key Responsibilities
- Manage learner administration processes, including registrations, onboarding, and document verification
- Compile, track, and submit NSF PoE (Portfolio of Evidence) files within required timelines
- Maintain accurate and up-to-date learner records (both digital and physical)
- Capture and update data across internal systems and trackers
- Provide basic finance administrative support, including invoicing assistance and reconciliation
- Follow up on outstanding documentation to ensure compliance
- Maintain organised filing systems and document control processes
Minimum Requirements
- Diploma or Certificate in Finance, Accounting, or Business Administration
- 2–3 years’ experience in an administrative or junior finance role
- Strong Microsoft Excel skills
- Experience working with structured filing systems and data management
Advantageous
- Exposure to Skills Development, SETA, or NSF environments
- Experience with PoE (Portfolio of Evidence) processes
- Background in compliance-driven administrative roles
Key Competencies
- Excellent attention to detail
- Strong organisational and time management skills
- Ability to manage repetitive, high-volume tasks with accuracy
- Process-driven and structured approach to work
- Ability to meet deadlines and follow up consistently
Please note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful.