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Aspen Pharma Group
Accounts Payable AdministratorAspen Pharma Group • JHB North, ZA
Accounts Payable Administrator

Accounts Payable Administrator

Aspen Pharma Group • JHB North, ZA
6 days ago
Job description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE OF ROLE

Effective and timeous processing of local and international payments in compliance with financial policies and procedures and a high level of customer service by providing financial and administrative support to the organisation.

KEY RESPONSIBILITIES

  • Request for creditors’ statements the 1st week of the month.
  • Request for all outstanding invoices and credit notes from supplier.
  • Request for outstanding purchase orders from business units.
  • Attach tax invoices to corresponding purchase orders for service-related expenses.
  • Attach tax invoices to corresponding purchase orders, quotation, delivery note, and Procurement stamped approval for goods related expenses.
  • Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
  • Check tax invoice according to SARS compliance.
  • Process tax invoice and submit posting.
  • Reconcile creditors account to the Creditors Ledger.
  • Select tax invoices and credit notes for payments.
  • Payment advice and proof of payment emailed to creditor timeously.
  • Journal to be processed for correction of expense allocation.
  • Effective utilization of resources to keep processes cost effective.
  • All queries are followed up and resolved in the shortest possible timeframe within policy framework.
  • A professional attitude is displayed when responding to customers’ needs.
  • Approval obtained from relevant signatories.
  • Verify bank details with vendors by complying to EFT policy and procedures.
  • Ensure the recons are submitted for payment on the 10th of each month.
  • Check/verify Expense Claims to ensure correct allocations and support attached within policy framework.
  • Ensure transactions are accurately recorded.
  • Check calculation of VAT input.
  • Analyse and maintain the GR IR report by verifying and clearing purchase orders daily.
  • Analyse and maintain Expense Claim report by verifying and clearing expense claims daily.
  • Analyse and maintain the Age Analysis report by verifying financial transactions.
  • Forex payment
  • Responsible for payment of Forex suppliers
  • Follow up Forex Supplier Payments to ensure efficient accurate service delivery and availability of pertinent information to relevant parties
  • Update & control ECA applications
  • Update e-forex platform on FNB online banking
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Accounts Payable Administrator • JHB North, ZA

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