Business Administration Specialist

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe.

Responsibilities

Account Payable Handling

• Register and process operational vendor invoice in operational system within predefined timeframe.
• Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
• Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Accruals Monitoring

• Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

• Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal).
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy, experience using SAP.
• Proactive, highly motivated, and flexible.

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